Finance Coordinator

Attollo Prep; Lancaster (Lancaster County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, Vision benefits

Free parking in Lancaster

Paid Time Off

Full benefits

Job summary

Attollo Prep in Lancaster County seeks a Finance Coordinator to support the Director of Operations with bookkeeping, audits, reporting, and budget oversight. You will ensure accurate tracking of expenses, administer internal controls, and collaborate with the CEO and board on financial summaries.

The role emphasizes serving scholars, expanding access to higher education, and maintaining transparency across all financial processes within a growing nonprofit.

Qualifications

• College graduate, B.Ed. or equivalent experience.
• Proficient with Quickbooks Online, Divvy (or similar).
• 3+ Years of Experience with finance, accounting and/or bookkeeping.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to handle multiple competing priorities and to adapt to changing priorities.
• Proven ability to coordinate multiple projects simultaneously and meet deadlines.
• Excellent planning, organization, interpersonal, and communication (written/verbal) skills.
• Experience working within the secondary and/or postsecondary Education systems.
• Comfortable working in a fast-paced environment.
• Proficient with Google Suite, Canva (preferable).
• Reliable transportation

Responsibilities

• Track expenses and receipts on Divvy platform.
• Approve staff expenses.
• Provide ongoing training of staff on business card usage and reporting.
• Lead annual audit process and complete tasks in a timely manner.
• Track down open expenses and receipts.
• Communicate with audit administrators.
• Keep track of finances on QuickBooks Online.
• Run regular reports and review with CEO.
• Present finances and reports to the Board of Directors during bi-monthly meetings.
• Lead the Internal Control Narrative updates.
• Ensure team follows ICN at all times.
• Perform duties based on ICN (mail, deposits, checks).
• Coordinate and attend finance meetings with CEO to discuss budget.
• Prepare for and attend meetings with accountant and CEO.
• Maintain communication with the accountant (donations, checks, expenses).
• Maintain and review operating budgets with program leads.
• Organize files and office spaces.
• Keep supplies stocked.
• Help manage fundraisers.
• Lead or support Attollo Recruit onboarding, Spring/Summer programs, college support for scholars.

Skills

Financial management

Project coordination

Multitasking

Communication

Planning

Team collaboration

Adaptability

DEI Commitment

Google Suite

Canva

Reliable transportation

Education

Bachelor's degree or equivalent

Experience in education sector

Tools

QuickBooks Online

Divvy

Job description

About Attollo Prep: It is a fulfilling time to join the Attollo team. Attollo has undergone a transformational change, going from serving a handful of 12th graders to annually working with over 400 11th and 12th grade scholars from 12 school districts across Lancaster County! This has positioned us as the leading college access organization in Lancaster, with an alumni base of 1600+ who are attending or graduated from top colleges and universities across the country, including:

• Duke University
• Franklin & Marshall College
• Northeastern University
• University of Pennsylvania
• University of Southern California

Role Overview

The Finance Coordinator will assist the Director of Operations in overseeing the administrative side of office functions and provide support to the rest of the staff. The coordinator will be responsible for financial tasks within the organization, including but not limited to bookkeeping, the annual audit, financial reports, and budget. As with any Attollo position, the goal is to create an enriching and engaging experience for all our scholars that promotes youth development, exposes scholars to colleges and careers, and sets them up for success after graduation. The mission? To build a pipeline of diverse leaders in Lancaster centered on academic achievement, self-empowerment, and social engagement.

Key Responsibilities

• Track all expenses and receipts on our Divvy platform
• Approve appropriate staff expenses
• Provide ongoing training of staff on business card usage and reporting

Audit

• Lead annual audit process and completing tasks in a timely manner
• Track down open expenses and receipts
• Communicate with audit administrators

Reporting

• Keep track of finances on Quickbooks Online
• Run regular reports and review with CEO
• Present finances and reports to the Board of Directors during bi-monthly Board meetings

Internal Control Narrative

• Lead the annual updates of the Internal Control Narrative
• Ensure team follows ICN at all times
• Performing your duty based on ICN (checking mail, depositing checks, preparing checks, etc.)

Finance Meetings

• Coordinate and attend finance meetings with CEO to discuss budget
• Prepare for and attend finance meetings with accountant and CEO
• Keep in constant communication with the accountant, including donation updates, incoming checks, outgoing expenses, etc.
• Maintain and review operating budgets with program leads regularly

Administrative

• Organize files and other office spaces to keep the office spotless
• Keep office supplies stocked and organized
• Help manage the Extraordinary Give and other big fundraisers
• Help manage smaller fundraisers throughout the year

Programs (may vary)

• Participate in and lead the Attollo Recruit 6-week onboarding process
• Lead or co-lead a Spring Program
• Lead or Co-lead a Summer program
• Support 12th grade programming, including application workshops, affinity clubs, an exclusive retreat, and more.
• Provide 1:1 college support for senior scholars

Qualifications

• College graduate, B.Ed. or equivalent experience
• Proficient with Quickbooks Online, Divvy (or similar)
• 3+ Years of Experience with finance, accounting and/or bookkeeping
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing
• Ability to handle multiple competing priorities and to adapt to changing priorities
• Proven ability to coordinate multiple projects simultaneously and meet deadlines
• Excellent planning, organization, interpersonal, and communication (written/verbal) skills
• Experience working within the secondary and/or postsecondary Secondary Education systems
• Comfortable working in a fast-paced environment
• Proficient with Google Suite, Canva (preferable)
• Reliable transportation

Additional Expectations

• As part of our culture, we expect every team member to be a mentor to our scholars because it is essential for us to remember our purpose: serving scholars in their pursuit of academic achievement, social engagement, and self-empowerment.

Hours

• Working hours vary seasonally
• Early mornings may be required during the fall (Attollo Recruit Season) + occasional evenings & weekends
• Occasional evenings & weekends may be required during the spring and summer
• Up to three weeks of travel during the summer to support college tours
• Full Benefits [Health, Dental, and Vision]
• Free Parking in Downtown Lancaster is available 24/7
• 10 Days of Paid Time Off

This position is available for full-time or part-time. If you are seeking a part-time role, your non-financial responsibilities may vary and a new job description will be provided prior to an offer.