Finance Coordinator

Indyhunger; Indianapolis (IN); On-site; USD 52,000 - 72,000; Full time

Job summary

Indyhunger is seeking a Finance Coordinator to manage AP/AR, reconcile accounts, and support daily finance operations at our Indianapolis HQ. You will work with staff on inquiries, prepare grant documentation, and ensure compliance with tax and reporting requirements.

The role requires a bachelor’s degree in finance or accounting or 2–3 years of AP/AR experience, plus proficiency in Salesforce, Excel, and financial software. In-office 5 days a week with a collaborative team environment.

Qualifications

• Bachelor’s degree in finance, information technology, accounting or 2–3 years of A/P/A/R experience.
• Salesforce, Excel, and AccuFund or Sage Intacct experience preferred.
• Indianapolis-based role requiring in-office presence 5 days a week.

Responsibilities

• Process Fraternity, Theta Foundation, and FCS AP invoices with entry and uploads.
• Prepare Fraternity grant documentation.
• Reconcile monthly PNC company credit cards.
• Provide backups for FHC and headquarter administration tasks.
• Handle phones and door access at Theta headquarters as needed.
• Collect and enter vendor W-9 information.
• Assist finance with receivables including deposits and invoices.
• Ensure tax and financial reporting compliance for AP.
• Respond to vendor, supplier, and employee inquiries; research discrepancies.
• Support controllers as needed.

Skills

Microsoft365 - Word, Excel, Outlook, U

Attention to detail

Willingness to learn

Accounting principles

Verbal and written communication

Education

Bachelor’s degree in finance

Accounting

Two to three years A/P and A/R experience

Tools

Salesforce

Excel

AccuFund or Sage Intacct

Job description

Position Overview

The finance coordinator oversees accounts payable (a/p) and accounts receivable (a/r), reconciles accounts, assists controllers with daily finance operations, and works with staff members through finance-related inquiries and questions.

Responsibilities

• Processes all Fraternity, Theta Foundation, and FCS accounts payable invoices with manual entry and data file uploads to ensure accuracy and compliance with company policies
• Prepares Fraternity grant documentation
• Reconciles PNC company credit cards monthly
• Provides backups for the Kappa Alpha Theta Fraternity Housing Corporation (FHC)
• Provides backup administration support including answering phones and doors at Theta headquarters
• Collects and enters W-9 information from vendors
• Supports the finance department with receivables (deposits and invoices)
• Ensures compliance with tax regulations and other financial reporting requirements related to accounts payable
• Answers inquiries from vendors, suppliers, and employees, as well as research discrepancies
• Assists controller(s) as needed

Competencies

• Microsoft365 (Word, Excel, Outlook, Teams, etc.)
• Strong attention to detail and organization
• Eagerness to learn new information and technology, and willingness to learn and develop new processes
• Strong understanding of accounting principles
• Excellent verbal and written communication skills

Requirements, Education, & Experience

• Bachelor’s degree in finance, information technology, accounting, or two to three years of experience with A/P and A/R
• Salesforce, Excel, and AccuFund or Sage Intacct experience is preferred
• Position is Indianapolis-based; 5 days a week in the headquarters office is required