Finance Clerk

East End Food Co-op; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

East End Food Co-op in Pittsburgh seeks an accounts payable/bookkeeping assistant to ensure timely bill processing, data entry, and accurate financial records. You will maintain vendor relationships, reconcile statements, and support reporting and general office tasks.

Requirements include 1 year in bookkeeping or A/P, strong Excel skills, and excellent attention to detail. Flexible evenings/weekends and ability to work independently are valued traits.

Qualifications

• At least 1 year experience in bookkeeping or accounts payable.
• Data entry experience.
• Retail work experience.
• Flexible schedule with some evenings and weekends as needed.
• Advanced proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Strong mathematical and analytical skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality of financial information.
• Ability to work independently.

Responsibilities

• Process accounts payable invoices accurately and timely.
• Reconcile ACH payments and credit card statements.
• Respond to vendor inquiries regarding billing and payment.
• Process credit applications for new vendors.
• Maintain accurate financial records and filing systems.
• Protect sensitive financial and vendor information by maintaining confidentiality.
• Interface with merchandisers, POS staff, managers, and outside vendors to resolve problems.
• Assist with data compilation needed for periodic reports.
• Process interdepartmental transfers.
• Assist with quarterly inventory calculations.
• Solve problems and make improvements to bookkeeping procedures regarding A/P, A/R and Financial Tracking.
• Work on special projects as needed.

Skills

Data entry

Attention to detail

Time management

Communication

Independence

Problem solving

Organizational skills

Confidentiality

Tools

Microsoft Excel

Microsoft Word

Ramp Finance Platform

Job description

Description

To ensure fiscal responsibility in Co-op operations by providing up-to-date, accurate financial information and to ensure the accurate and timely processing of the Co-op’s bills. Maintain positive vendor relationships, and supports the financial integrity of the Co-op. In addition to accounts payable responsibilities, the position provides administrative support and assists with financial reporting and other office functions as needed.

Purpose

Responsibilities

General

• Follow the Core Values as defined by EEFC’s Core Value statement – Attitude, Integrity, Accountability, Teamwork/Cooperation, Excellence, Customer Focus, and Innovation.


• Provide exemplary customer service to both customers and staff.


• Accurately communicate what the Co-op is and the process for becoming a member.


• Familiarity with store layout, products, and services.


• Familiarity and understanding of emergency procedures.


• Stay up to date with current storewide and departmental communications, policies, notices, and logs.


• Abide by Co-op policies as delineated in the Employee Handbook.


• Willingness and ability to learn to meet the changing needs and requirements of the job.

Departmental - Accounts Payable

• Ensure accurate and timely data entry and invoice processing in Co-op’s accounting software.


• Reconcile ACH payments and credit card statements.


• Respond to vendor inquiries regarding billing and payment.


• Process credit applications for new vendors.


• Maintain accurate financial records and filing systems.


• Preserve invoices in appropriate system(s).


• Protect sensitive financial and vendor information by maintaining strict confidentiality.


• Interface with the merchandisers, POS staff, managers, and outside vendors to resolve problems.

Departmental – Financial Tracking Support

• Assist with data compilation needed for periodic reports.


• Process interdepartmental transfers


• Assist with quarterly inventory calculations.

Departmental – Other

• Solve problems and make improvements to bookkeeping procedures regarding A/P, A/R and Financial Tracking.


• Work on special projects as needed.

Requirements

Required Skills and Qualifications:

• At least 1 year experience in bookkeeping or accounts payable.


• Experience with data entry.


• Retail work experience.


• Flexible schedule with the ability to work some evenings and weekends as needed.


• Advanced proficiency in Microsoft Excel.


• Proficiency in Microsoft Word.


• Strong mathematical and analytical skills.


• Excellent attention to detail and accuracy.


• Strong organizational and time management skills.


• Ability to prioritize multiple tasks and meet deadlines.


• Excellent verbal and written communication skills.


• Logical problem-solving skills.


• Ability to maintain confidentiality of financial information.


• Ability to work independently.

Required Core Competencies:

• Professionalism.


• Ethical conduct.


• Regular, dependable attendance.

Preferred Skills and Qualifications:

• Experience with Ramp Finance Platform


• Knowledge of generally accepted accounting principles (GAAP).


• Knowledge of EEFC policy and procedures.