Finance Clerk

East End Food Cooperative Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Job summary

East End Food Cooperative Inc. is seeking a detail-oriented Accounts Payable Clerk to handle invoicing, data entry, and vendor communications. The role supports financial tracking, reporting, and office functions within a cooperative environment.

The ideal candidate has 1+ year of bookkeeping or A/P experience, strong Excel/Word skills, and the ability to manage multiple tasks with precision and discretion. Evening/weekend flexibility may be required.

Qualifications

• 1+ year experience in bookkeeping or accounts payable.
• Experience with data entry.
• Retail work experience.
• Flexible schedule with some evenings and weekends as needed.
• Advanced proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Strong mathematical and analytical skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Logical problem-solving skills.
• Ability to maintain confidentiality of financial information.
• Ability to work independently.

Responsibilities

• Process accounts payable data entry and invoice processing in the Co-op’s accounting software.
• Reconcile ACH payments and credit card statements.
• Respond to vendor inquiries regarding billing and payment.
• Process credit applications for new vendors.
• Maintain accurate financial records and filing systems.
• Preserve invoices in appropriate system(s).
• Protect confidential financial and vendor information by maintaining strict confidentiality.
• Interface with merchandisers, POS staff, managers, and outside vendors to resolve problems.
• Assist with data compilation needed for periodic reports.
• Process interdepartmental transfers.
• Assist with quarterly inventory calculations.
• Solve problems and make improvements to bookkeeping procedures regarding A/P, A/R and Financial Tracking.
• Work on special projects as needed.

Skills

Data entry

Excel

Word

Attention to detail

Time management

Communication

Tools

Ramp Finance Platform

Job description

Description

To ensure fiscal responsibility in Co-op operations by providing up-to-date, accurate financial information and to ensure the accurate and timely processing of the Co-op’s bills. Maintain positive vendor relationships, and supports the financial integrity of the Co-op. In addition to accounts payable responsibilities, the position provides administrative support and assists with financial reporting and other office functions as needed.

Purpose

Responsibilities

General

• Follow the Core Values as defined by EEFC’s Core Value statement – Attitude, Integrity, Accountability, Teamwork/Cooperation, Excellence, Customer Focus, and Innovation.


• Provide exemplary customer service to both customers and staff.


• Accurately communicate what the Co-op is and the process for becoming a member.


• Familiarity with store layout, products, and services.


• Familiarity and understanding of emergency procedures.


• Stay up to date with current storewide and departmental communications, policies, notices, and logs.


• Abide by Co-op policies as delineated in the Employee Handbook.


• Willingness and ability to learn to meet the changing needs and requirements of the job.

Departmental - Accounts Payable

• Ensure accurate and timely data entry and invoice processing in Co-op’s accounting software.


• Reconcile ACH payments and credit card statements.


• Respond to vendor inquiries regarding billing and payment.


• Process credit applications for new vendors.


• Maintain accurate financial records and filing systems.


• Preserve invoices in appropriate system(s).


• Protect sensitive financial and vendor information by maintaining strict confidentiality.


• Interface with the merchandisers, POS staff, managers, and outside vendors to resolve problems.

Departmental – Financial Tracking Support

• Assist with data compilation needed for periodic reports.


• Process interdepartmental transfers


• Assist with quarterly inventory calculations.

Departmental – Other

• Solve problems and make improvements to bookkeeping procedures regarding A/P, A/R and Financial Tracking.


• Work on special projects as needed.

Requirements

Required Skills and Qualifications:

• At least 1 year experience in bookkeeping or accounts payable.


• Experience with data entry.


• Retail work experience.


• Flexible schedule with the ability to work some evenings and weekends as needed.


• Advanced proficiency in Microsoft Excel.


• Proficiency in Microsoft Word.


• Strong mathematical and analytical skills.


• Excellent attention to detail and accuracy.


• Strong organizational and time management skills.


• Ability to prioritize multiple tasks and meet deadlines.


• Excellent verbal and written communication skills.


• Logical problem-solving skills.


• Ability to maintain confidentiality of financial information.


• Ability to work independently.

Required Core Competencies:

• Professionalism.


• Ethical conduct.


• Regular, dependable attendance.

Preferred Skills and Qualifications:

• Experience with Ramp Finance Platform


• Knowledge of generally accepted accounting principles (GAAP).


• Knowledge of EEFC policy and procedures.