Finance Associate: Billing, Payroll & Reporting

R. M. DAVIS, INC.; Portland (ME); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Generous PTO

Parental leave

Education reimbursement

Disability insurance

Collaborative culture

Job summary

R.M. Davis, Inc. is seeking a Finance Associate to support day‑to‑day finance operations in Portland, ME.

The role emphasizes billing, accounts receivable and payable, payroll processing, and preparing monthly and quarterly financial reports. You will collaborate with the Finance Manager, CFO, and HR to ensure accurate, timely financial processes and drive the firm’s financial goals. The ideal candidate is analytical, detail‑oriented, organized, and capable of juggling multiple priorities in a

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Prior professional experience in accounting, bookkeeping, or a related finance function preferred.
• Strong analytical and problem-solving skills with a high level of attention to numerical detail.
• Experience with and ability to quickly learn accounting, payroll, and other software applications.
• Proficiency with Microsoft Office, particularly Excel.
• QuickBooks and ADP experience preferred.
• Strong written and verbal communication skills and excellent interpersonal and relationship-building skills.

Responsibilities

• Assist with quarterly fee billing, collections, and account reconciliation.
• Deposit receipts into company bank accounts and maintain accurate billing and accounting records.
• Review quarterly fee billing to ensure all applicable accounts have been billed accurately.
• Review invoices for accuracy and verify charges prior to payment.
• Process accounts payable checks and electronic payments while maintaining supporting documentation.
• Track and process company credit card activity and payments.
• Prepare and maintain financial spreadsheets related to company expenses.
• Prepare and assist with monthly and quarterly financial reports, including fee billing and collections reports and budget-to-actual reporting.
• Assist with the quarterly financial close process.
• Prepare 1099/1096 and use tax filings and process W-9 requests.
• Support the annual budgeting process, including implementation of budget requests.
• Assist with updates to the firm's 10-year financial plan and year-end financial processes.
• Support annual financial and tax audits.
• Maintain fixed asset and depreciation schedules and related files.
• Process payroll accurately and on a timely basis for all employees.
• Process wage, salary, and benefit changes.
• Work closely with Human Resources to support employee benefits administration and reporting.
• Assist with payroll audits and year-end reporting.

Skills

Analytical skills

Attention to numerical detail

Excel proficiency

Communication skills

QuickBooks

ADP

Learning accounting software

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

ADP

Job description

R.M. Davis, Inc. is seeking a Finance Associate to support day‑to‑day finance operations in Portland, ME.

The role emphasizes billing, accounts receivable and payable, payroll processing, and preparing monthly and quarterly financial reports. You will collaborate with the Finance Manager, CFO, and HR to ensure accurate, timely financial processes and drive the firm’s financial goals. The ideal candidate is analytical, detail‑oriented, organized, and capable of juggling multiple priorities in a