FINANCE ASSOCIATE

R. M. DAVIS, INC.; Portland (ME); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Generous PTO

Parental leave

Education reimbursement

Disability insurance

Collaborative culture

Job summary

R.M. Davis, Inc. is seeking a Finance Associate to support day‑to‑day finance operations in Portland, ME.

The role emphasizes billing, accounts receivable and payable, payroll processing, and preparing monthly and quarterly financial reports. You will collaborate with the Finance Manager, CFO, and HR to ensure accurate, timely financial processes and drive the firm’s financial goals. The ideal candidate is analytical, detail‑oriented, organized, and capable of juggling multiple priorities in a

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Prior professional experience in accounting, bookkeeping, or a related finance function preferred.
• Strong analytical and problem-solving skills with a high level of attention to numerical detail.
• Experience with and ability to quickly learn accounting, payroll, and other software applications.
• Proficiency with Microsoft Office, particularly Excel.
• QuickBooks and ADP experience preferred.
• Strong written and verbal communication skills and excellent interpersonal and relationship-building skills.

Responsibilities

• Assist with quarterly fee billing, collections, and account reconciliation.
• Deposit receipts into company bank accounts and maintain accurate billing and accounting records.
• Review quarterly fee billing to ensure all applicable accounts have been billed accurately.
• Review invoices for accuracy and verify charges prior to payment.
• Process accounts payable checks and electronic payments while maintaining supporting documentation.
• Track and process company credit card activity and payments.
• Prepare and maintain financial spreadsheets related to company expenses.
• Prepare and assist with monthly and quarterly financial reports, including fee billing and collections reports and budget-to-actual reporting.
• Assist with the quarterly financial close process.
• Prepare 1099/1096 and use tax filings and process W-9 requests.
• Support the annual budgeting process, including implementation of budget requests.
• Assist with updates to the firm's 10-year financial plan and year-end financial processes.
• Support annual financial and tax audits.
• Maintain fixed asset and depreciation schedules and related files.
• Process payroll accurately and on a timely basis for all employees.
• Process wage, salary, and benefit changes.
• Work closely with Human Resources to support employee benefits administration and reporting.
• Assist with payroll audits and year-end reporting.

Skills

Analytical skills

Attention to numerical detail

Excel proficiency

Communication skills

QuickBooks

ADP

Learning accounting software

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

ADP

Job description

R.M. Davis is a leading provider of wealth management and investment advisory services to clients in more than forty states and five countries. The firm has over $8 billion in assets under management, and seventy employees across offices in Portland, ME and Portsmouth, NH. We are dedicated to delivering exceptional client service while maintaining a modern, secure, and resilient technology environment.

Position Overview:

The Finance Associate supports the day-to-day operations of the Finance department, with primary responsibility for billing, accounts receivable and payable, financial reporting, payroll processing, and general finance operations. Working closely with the Finance Manager, CFO, Human Resources, and other departments, this role helps ensure accurate and timely financial processes while supporting the firm's broader financial goals.

The ideal candidate is analytical, detail-oriented, organized, and comfortable managing multiple priorities in a deadline-driven environment. This position offers the opportunity to contribute across a broad range of finance functions while working collaboratively with colleagues throughout the firm.

KEY RESPONSIBILITIES:

Billing, Accounts Receivable & Accounts Payable

• Assist with quarterly fee billing, collections, and account reconciliation.
• Deposit receipts into company bank accounts and maintain accurate billing and accounting records.
• Review quarterly fee billing to ensure all applicable accounts have been billed accurately.
• Review invoices for accuracy and verify charges prior to payment.
• Process accounts payable checks and electronic payments while maintaining supporting documentation.
• Track and process company credit card activity and payments.
• Prepare and maintain financial spreadsheets related to company expenses.

Finance & Reporting

• Prepare and assist with monthly and quarterly financial reports, including fee billing and collections reports and budget-to-actual reporting.
• Assist with the quarterly financial close process.
• Prepare 1099/1096 and use tax filings and process W-9 requests.
• Support the annual budgeting process, including implementation of budget requests.
• Assist with updates to the firm's 10-year financial plan and year-end financial processes.
• Support annual financial and tax audits.
• Maintain fixed asset and depreciation schedules and related files.

Payroll Processing

• Process payroll accurately and on a timely basis for all employees.
• Process wage, salary, and benefit changes.
• Work closely with Human Resources to support employee benefits administration and reporting.
• Assist with payroll audits and year-end reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Prior professional experience in accounting, bookkeeping, or a related finance function preferred.
• Strong analytical and problem-solving skills with a high level of attention to numerical detail.
• Experience with and ability to quickly learn accounting, payroll, and other software applications.
• Proficiency with Microsoft Office, particularly Excel.
• QuickBooks and ADP experience preferred.
• Strong written and verbal communication skills and excellent interpersonal and relationship-building skills.

• Competitive compensation and bonus opportunity
• 401(k) with employer contribution
• health insurance
• generous paid time off
• parental leave
• education reimbursement
• disability insurance
• a collaborative office culture

Salary Range: $60,000–$80,000 annually, depending on experience

Additional Information

FLSA Status: Non-exempt

R.M. Davis is an Equal Opportunity Employer