Finance Assistant - Onsite

Iron County Medical Care Facility; Michigan; Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Short-term disability

Life insurance

Paid vacation

Paid holidays

Paid sick time

Job summary

Iron County Medical Care Facility is seeking an accounting professional to manage accounts payable and receivable duties on-site. The role requires meticulous record-keeping, invoice entry, check preparation, and deposits, with strong collaboration across departments.

The ideal candidate has high school diploma with accounting exposure, proficiency in CHAMPS/FISS/C-SNAP, and advanced Excel/Word skills. Teamwork and reliability are essential for success.

Qualifications

• Must have completed 12th grade with 2 years accounting-related experience or equivalent.
• Familiar with Medicare/Medicaid guidelines and third-party billing.
• Proficient in CHAMPS, FISS and C-SNAP billing systems.

Responsibilities

• Process and organize accounts payable invoices and prepare checks.
• Enter invoices, maintain records and conduct vendor communications.
• Monitor resident balances and assist with daily cash handling.
• Support accounts receivable tasks including insurance verification and admissions paperwork.
• Attend trainings and follow facility policies; back up manager when needed.

Skills

Attention to detail

Teamwork

Communication skills

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

CHAMPS

FISS

C-SNAP

Office software

Job description

• Short-term disability and life insurance,
• Paid vacation, paid holidays, and paid sick time.

Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if similar, related, or is a logical assignment to the position.

Accounts Payable:

• Organize and compile accounts payable invoices.
• Enter all invoices.
• Prepare checks for mailing.
• Maintain documentation and records.
• Correspond with department heads for necessary documentation and receipt verification.
• Calculate invoices regarding discounts and general ledger allocation.
• Maintain contract-filing system.
• Prepare credit applications for potential vendors and tax-exempt status verification.
• Correspond with vendors regarding various issues and disputes.
• Compile information for audits.
• Serves as back-up to the Manager when needed.
• Prepares and makes deposits.

Accounts Receivable:

• Verifying insurance coverage and preparing all necessary documentation for new admissions to the Facility.
• Review Lab Services bill for accuracy.
• Balance cash on hand (cash for resident vouchering system).
• Monitor resident balances as to not exceed guidelines.
• Review daily census in order to close necessary accounts according to state regulation.
• Contacting service providers to clarify and obtain needed documentation.
• Compiling and maintaining Cafeteria records, which includes all daily monies collected through the Wild Rose Café.
• Deliver deposits to the bank as needed.
• Attend in-services, training programs, etc. as requested by the Administrator.
• Any other duties as assigned by Account Payable / Resident Trust Manager, Accounts Receivable Manager, Assistant Administrator or Administrator.
• Follow Iron County Medical Care Facility Policies and Procedures.

Education and Training:

• Must have completed the 12 th grade in high school with a minimum of two (2) years accounting-related experience or equivalent combination of education and experience; must be familiar with accounting procedures and well versed with Medicare and Medicaid guidelines, as well as other third-party billing agencies.
• Knowledge of CHAMPS, FISS, and C-SNAP billing systems and be familiar with Microsoft Office systems.
• Extensive computer knowledge with expertise in Microsoft Excel and Word a must.
• Willingness to work with the Administrator, various department heads, residents, visitors, staff, and family members. Should possess self-motivation skills and the ability to work as part of a team.
• Familiarity with and ability to utilize office equipment regularly including the copy machine, calculator, typewriter, computer, fax, etc.

Skills and Abilities:

• Must be able to perform the essential duties of the job. Must have the ability to read and comprehend all written instructions and documentation associated with job. Must work effectively with multifunctional team.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.