Finance Assistant I (FT)

City of Brooklyn Park; Brooklyn Park (MN); In loco; USD 43.000 - 46.000; Tempo pieno

Descrizione del lavoro

City of Brooklyn Park is seeking a Finance Assistant I to support the Finance Director and Assistant Finance Director with administrative, financial, and customer service duties. You will perform data entry, budget prep, invoices, and reporting, while coordinating agendas, preparing packets, and maintaining records in the city’s filing systems.

This full-time role requires at least three years in accounting support and a high school diploma, with opportunities to advance within the Finance

Competenze

• Knowledge and application of basic accounting fundamentals and accuracy in invoicing.
• Maintained precision in data handling and documentation.
• Able to analyze, research, and troubleshoot data with independent judgment.
• Organize, multitask, and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office and email software.

Mansioni

• Provide administrative support including data entry, filing, copying, faxing, e-mailing, and drafting reports.
• Coordinate and prepare agendas and information packets, proofreading for accuracy.
• Assist with budget preparation, deposit reconciliation and check processing.
• Prepare and distribute mail; monitor and order office supplies.
• Maintain city records in the central filing and intranet sites.
• Provide financial training to other city departments.
• Coordinate annual filings and certifications; assist with worker’s comp and insurance applications.

Conoscenze

Accounting fundamentals

Data handling

Microsoft Office Suite

Verbal and written communication

Attention to detail

Formazione

High school diploma or equivalent

Strumenti

Microsoft Excel

Databases

Word processing

Spreadsheets

Descrizione del lavoro

The Finance Assistant I is responsible for performing a variety of administrative, financial, clerical and customer service duties to support the Finance Director and Assistant Finance Director.

• Provides administrative support including data entry, filing, copying, faxing, e-mailing, and drafting, proofing, typing, and editing various correspondence and reports with efficiency and accuracy.
• Assists with the coordination and preparation of agendas and information packets, checking materials for correctness in terms of order of documents, format/layout, and proofreading (grammar, spelling, etc.).
• May perform other department-specific administrative duties including transcription, scheduling, hardcopy/electronic notifications, database maintenance, budget preparation and maintenance, deposit reconciliation/cash handling, check request/expense report processing, processing of confidential information, meeting coordination.
• Compose documents and edit written material using computer word processing software, from dictation or written copy.
• Oversee system and correspondence to public on behalf of department.
• Perform clerical duties using a variety of software programs, including but not limited to point-of-sale, word processing, spreadsheets, and database programs.
• Provide meeting support for such groups as Budget Advisory Commission.
• Prepare, process, and distribute in-coming and out-going mail.
• Monitor and order office supplies.
• Collect, organize, and maintain department data, projects, and other files. File documentation in the City’s central filing system and electronic records management system according to approved Records Retention Schedule and other approved procedures.
• Help ensure Finance information, policies, and procedures are updated on the intranet and city website.
• Help create the published financial books such as the Budget Book, CIP and CEP books.
• Complete public data requests.
• Provide financial training to other city departments.
• Coordinate, create and submit all mandatory annual filings and certifications.
• Assist with completion of worker’s compensation, liability & property insurance applications.
• Perform other duties as assigned.

Education

High school diploma or equivalent.

Experience

Three (3) years experience in accounts payable/receivable or general accounting.

Licenses/Certifications

None

Equivalency

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Knowledge, Skills and Abilities

• Knowledge and application of basic accounting fundamentals; ability to accurately and efficiently process invoices and work with vendors and departments to resolve payment issues.
• Maintained precision and thoroughness in all work tasks, data handling, and documentation.
• Skilled in analyzing, researching, and troubleshooting data; ability to exercise sound independent judgment in compliance with established policies, procedures, and practices.
• Skilled in organizing, multitasking, prioritizing work, and managing multiple assignments to meet strict deadlines in a fast-paced environment; ability to work independently with minimal supervision.
• Skilled in using Microsoft Office Suite applications (Excel, Word, PowerPoint, Outlook) and email software.
• Ability to clearly, concisely, and effectively communicate in both verbal and written formats; ability to accurately interpret and explain complex information.
• Ability to develop and maintain positive, professional working relationships at all levels, both inside and outside the organization, while providing customer service that meets or exceeds expectations.
• Ability to respect and maintain the confidentiality of sensitive material, issues, and projects in accordance with data privacy guidelines.
• Proven commitment to an inclusive workplace related to racial equity, diversity, and inclusion; ability to professionally exhibit cultural sensitivity, patience, and effectively collaborate with people from diverse cultural, socioeconomic, racial, and ethnic backgrounds.
• Embrace and engage in a cultural shift toward continuous improvement and operational efficiency.

Desired Qualifications

• Five (5)+ years of progressively responsible/successful experience in accounting or finance.
• Highly related experience performing accounting or finance functions for a government organization.
• Internship with a government organization within the finance area.
• Previous experience with Tyler/New World software application.s
• Previous experience working with people from various cultural, socioeconomic, racial and ethnic backgrounds.
• Fluency in Spanish, Hmong, Russian, Somali, Lao or Vietnamese language(s).

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully and safely perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to fully and safely perform the essential duties.

• Core business hours are set by departments based on operational needs. Alternative schedules can be arranged, but must comply with the City’s Alternative Work Arrangement policy.
• This is a full-time, non-exempt, non-union position with a standard eight (8) hour work day, Monday-Friday with normal office hours.
• Office environment; exposure to computer screens; working closely with others, frequent interruptions.
• Sitting for prolonged periods of time; general manual dexterity; adequate hearing, vision and speech required.

Background Check

The City has determined that a criminal background check will be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Selection Process

The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. Human Resources Department reserves the right to limit the number in any phase of the selection process.

Brooklyn Park is a thriving northwestern suburb of Minneapolis and the sixth largest city in the state with over 86,000 residents and 30,000 jobs. As the 11th fastest growing city in Minnesota, the city has become even more vibrant because of our remarkable racial and cultural diversity. Approximately 60 percent of our residents are people of color, 22 percent are foreign-born, and more than a quarter speak a language other than English at home.

Department/Division: Finance Department/Financial Services

Anticipated Hiring Wage: $31.21 - $33.75, depending on qualifications

We welcome applications from all individuals, including (but not limited to): people of all abilities, persons of color, Veterans, LGBTQ+ and women. If you need these materials in an alternate format or if you have a disability-related need and need assistance with the application process, please contact Human Resources at either 763-493-8016 or via e-mail at [e-mail].