Finance Assistant

Buglife; United States; Remote; GBP 14,000 - 25,000; Part time

Job summary

Join a passionate team dedicated to conserving invertebrates as a Finance Assistant. This part-time role offers an excellent opportunity to apply your financial skills while contributing to vital conservation efforts. You'll manage financial transactions, support the finance function, and ensure accuracy in all processes. With a commitment to high professional standards, you'll play a key role in helping Buglife achieve its mission of halting invertebrate extinction. Enjoy a flexible work environment and a comprehensive benefits package, including an enhanced pension and generous annual leave.

Benefits

Enhanced Pension

Flexible Working Arrangements

23 Days Annual Leave

Business Closure Between Christmas and New Year

Qualifications

• Minimum of 1 year experience in a financial administration role.
• Strong organizational and IT skills, including Excel and SAGE.

Responsibilities

• Check and process expenses and invoices.
• Prepare monthly financial reports and reconcile accounts.
• Monitor and chase unpaid sales invoices.

Skills

Financial Administration

Organizational Skills

IT Skills (Excel, SAGE)

Attention to Detail

Teamwork

Job description

Hours: Part-time (22.5 hours/week)
Contract type: Permanent
Salary: £14,742 (£24,570 FTE)
Location: Home based with occasional travel to one of our office bases (Peterborough, Stirling, Plymouth, Bridgend) or within the UK.

Buglife is seeking a dedicated and motivated individual to join our team as a Finance Assistant. This is an excellent opportunity for someone looking to continue their career in finance while contributing to the conservation of invertebrates and their habitats.

Role & Responsibilities

• Checking, approving and processing trustee, staff and volunteer expenses;
• Preparation of monthly Greening information including collation of YTD information;
• Checking and approving Purchase Orders to the value of £7,500;
• Checking and processing supplier invoices for payment;
• Preparation of weekly batch payments;
• Raise and issue sales invoices;
• Monitor and chase any unpaid sales invoices;
• Reconcile all monthly credit card statements;
• Download and reconcile the various income stream, including supporter direct debits
  and Stripe receipts;
• Assist the Finance Officer with the timely reconciliations of Buglife’s bank accounts;
• Monitor and reconcile petty cash (where applicable)
• Ensure all financial transactions are timely and accurately recorded;
• Co-ordinate and maintain paperless processes to support the finance function
  ensuring records are readily available for reference/inspection;
• Provide professional and comprehensive support in dealing with finance queries
  raised by suppliers and customers;
• Work to strict monthly and annual deadlines

Qualifications/Skills/Knowledge/Experience

• Minimum of 1 years experience in a financial administration role.
• Well organised and self-motivated; able to plan and prioritise work, using own
  initiative to meet tight deadlines.
• Keen eye for detail and adherence to adopted policies and procedures.
• Strong organisational and IT skills, including excel, with previous experience of
  operating financial management systems e.g. SAGE.
• Team player with a confident persuasive manner and a professional, flexible and
  positive approach.
• Able to work effectively as a member of a team or on your own or with limited direct
  supervision.
• Pragmatic, innovative, enthusiastic and able to motivate others.
• The post holder must take ownership of and reflect Buglife ethos in their behaviour;
  including high professional standards and effectiveness in working with colleagues to
  achieve the best possible outcomes to meet our conservation aims.

About Us

Buglife is dedicated to halting the extinction of invertebrate species and achieving sustainable populations of these vital creatures.

We are working hard to achieve this through:

• Promoting the environmental importance of invertebrates and raising awareness about the challenges to their survival;
• Assisting in the development of legislation and policy that will ensure the conservation of invertebrates;
• Developing and disseminating knowledge about how to conserve invertebrates;
• Encouraging and supporting invertebrate conservation initiatives by other organisations in the UK, Europe and worldwide;
• Undertaking practical conservation projects that will contribute to achieving our aim.

Buglife offers a comprehensive benefits package including an Enhanced Pension, Flexible Working arrangements, and 23 days of annual leave (rising to 28 after 3 years of service), in addition to a business closure between Christmas and New Year.

How to apply

A full job description is available to view or downloadhere.

To apply please submit your CV and a covering letter through the form below, explaining why you are the perfect candidate via the form below.

Closing date for applications:Sunday 11 May
Interviews will be held on online: Thursday 15 May

Join Buglife and be part of a passionate team dedicated to saving the small things that run the world!

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Main Image Credit: Grayling Butterfly (Hipparchia semele) Iain H Leach