Finance Assistant

International Council for Refugees and Immigrants; Omaha (NE); On-site; USD 36,000 - 54,000; Part time

Benefits offered by this job

Dental insurance

Vision insurance

Mileage reimbursement

Paid time off

Retirement plan

Job summary

International Council for Refugees and Immigrants is seeking a part-time Bookkeeper in Omaha, NE to maintain financial records, manage payables/receivables, and support grant reporting in a nonprofit setting. The role requires strong attention to detail and proficiency in QuickBooks.

Ideal candidates have an associate degree and at least 2 years of bookkeeping experience. In-person work 30 hours/week with benefits such as dental/vision insurance, mileage reimbursement, PTO, and a retirement plan.

Qualifications

• Associate's degree in accounting, finance, or a related field (bachelor's degree preferred).
• Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofit organization.
• Proficiency in QuickBooks required.
• Strong attention to detail and accuracy in financial reporting.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Knowledge of nonprofit accounting practices and compliance regulations is a plus.
• Commitment to ICRI's mission and values.

Responsibilities

• Accounts Payable & Receivable: Maintain accurate and up-to-date financial records and reconciliations.
• Invoicing: Generate, send, and track invoices; follow up on outstanding payments.
• Bill Payment: Process and pay recurring monthly bills accurately and on time.
• Cash Flow Monitoring: Track payments and flag discrepancies for Finance Manager.
• Financial Compliance: Ensure transactions comply with policies and standards.
• Grant Documentation: Organize grant documents for compliance and reporting.
• Financial Database Management: Enter and maintain data in QuickBooks accurately.
• Administrative & Inquiry Support: Respond to financial inquiries and resolve issues promptly.

Skills

Attention to detail

Time management

Communication skills

Nonprofit accounting knowledge

Education

Associate's degree in accounting/finance

Bachelor's degree preferred

Tools

QuickBooks

Job description

Hours: 30 hours per week

Responsibilities

• Accounts Payable & Receivable: Maintain accurate and up-to-date financial records, including tracking accounts payable and accounts receivable, and performing regular bank and credit card reconciliations to ensure all transactions are properly recorded.
• Invoicing: Generate, send, and track invoices to clients, partners, or funders; follow up on outstanding or overdue payments to ensure timely collection.
• Bill Payment: Process and pay all recurring monthly bills — including utilities, vendor invoices, subscriptions, and rent — ensuring payments are made accurately and on time to avoid late fees or service disruptions.
• Cash Flow Monitoring: Track incoming and outgoing payments to monitor the organization's cash position, and flag any discrepancies, delays, or irregularities to the Finance Manager promptly.
• Financial Compliance: Ensure all financial transactions and record-keeping practices comply with organizational policies and applicable financial reporting standards.
• Grant Documentation: Support grant management by scanning, organizing, and saving all grant-related documents — including agreements, correspondence, invoices, and reporting materials — in clearly labeled, separate digital folders by grant and funder, ensuring easy retrieval for compliance and reporting purposes.
• Financial Database Management: Enter and maintain financial data in QuickBooks with a high level of accuracy, ensuring records are consistently updated and error-free.
• Administrative & Inquiry Support: Respond to financial inquiries from staff, vendors, and partners; research and resolve billing discrepancies or payment issues in a timely and professional manner.

Qualifications

• Associate's degree in accounting, finance, or a related field (bachelor's degree preferred).
• Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofit organization.
• Proficiency in QuickBooks required.
• Strong attention to detail and accuracy in financial reporting.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Knowledge of nonprofit accounting practices and compliance regulations is a plus.
• Commitment to ICRI's mission and values.

Benefits

• Dental insurance
• Vision insurance
• Mileage reimbursement
• Paid time off
• Retirement plan

Work Location

In Person