Finance Assistant

DISABILITY CORNWALL AND THE ISLES OF SCILLY; Kansas; Hybrid; USD 34,000 - 45,000; Full time

Job summary

disAbility Cornwall & Isles of Scilly is seeking a Finance Assistant to handle day-to-day financial transactions, maintain Xero records, and support supplier payments and bank reconciliations. The role requires strong attention to detail and the ability to work independently in a busy environment.

Key responsibilities include processing grants, maintaining records, and assisting with grant applications and payment systems.

Qualifications

• Previous experience in a finance role.
• Proficiency in Excel and MS Office.
• Understanding of GDPR.
• Strong organisational and administrative skills with attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines in a busy environment.
• Experience with Xero accounting software.
• Knowledge of the charitable sector.

Responsibilities

• Process day-to-day financial transactions, including processing invoices, staff expenses, individual grants, and other payments.
• Enter and maintain financial records in Xero, ensuring accuracy and appropriate documentation.
• Maintain supplier payment details and load payments onto the online banking system for dual authorization.
• Reconcile bank transactions and ensure proper filing of related documents (e.g., expenses, invoices, grants).
• Allocate income and expenditure accurately, liaising with the Finance Manager for funding stream changes.
• Track Crisis Resilience Fund (CRF) expenditure using Microsoft and process grant applications.
• Support the development of payment systems to meet the evolving needs of the Charity.
• Monitor shared mailboxes and address queries promptly.
• Investigate external supplier queries and assist staff with finance-related questions.
• Liaise with partner organisations as required.
• Manage workload efficiently to meet tight deadlines.
• Perform any other reasonable tasks as required to support the organisation’s objectives.

Skills

Attention to detail

Time management

Independent worker

Organisational skills

Education

AAT Level 2/3 or equivalent

Tools

Xero accounting software

Microsoft Excel

MS Office

Job description

• Process day-to-day financial transactions, including processing invoices, staff expenses, individual grants, and other payments.


• Enter and maintain financial records in Xero, ensuring accuracy and appropriate documentation.


• Maintain supplier payment details and load payments onto the online banking system for dual authorization.


• Reconcile bank transactions and ensure proper filing of related documents (e.g., expenses, invoices, grants).


• Allocate income and expenditure accurately, liaising with the Finance Manager for funding stream changes.


• Track Crisis Resilience Fund (CRF) expenditure using Microsoft and process grant applications.


• Support the development of payment systems to meet the evolving needs of the Charity.


• Monitor shared mailboxes and address queries promptly.


• Investigate external supplier queries and assist staff with finance-related questions.


• Liaise with partner organisations as required.


• Manage workload efficiently to meet tight deadlines.


• Perform any other reasonable tasks as required to support the organisation’s objectives.

Essential

• Previous experience in a finance role.


• Proficiency in Excel and MS Office.


• Understanding of GDPR.


• Strong organisational and administrative skills with attention to detail.


• Ability to work independently, prioritize tasks, and meet deadlines in a busy environment.


• Experience with Xero accounting software.


• Knowledge of the charitable sector.

Key Responsibilities

• Process day-to-day financial transactions, including processing invoices, staff expenses, individual grants, and other payments.


• Enter and maintain financial records in Xero, ensuring accuracy and appropriate documentation.


• Maintain supplier payment details and load payments onto the online banking system for dual authorization.


• Reconcile bank transactions and ensure proper filing of related documents (e.g., expenses, invoices, grants).


• Allocate income and expenditure accurately, liaising with the Finance Manager for funding stream changes.


• Track Crisis Resilience Fund (CRF) expenditure using Microsoft and process grant applications.


• Support the development of payment systems to meet the evolving needs of the Charity.


• Monitor shared mailboxes and address queries promptly.


• Investigate external supplier queries and assist staff with finance-related questions.


• Liaise with partner organisations as required.


• Manage workload efficiently to meet tight deadlines.


• Perform any other reasonable tasks as required to support the organisation’s objectives.

Essential

• Previous experience in a finance role.


• Proficiency in Excel and MS Office.


• Understanding of GDPR.


• Strong organisational and administrative skills with attention to detail.


• Ability to work independently, prioritize tasks, and meet deadlines in a busy environment.

Desirable

• AAT Level 2/3 or equivalent qualification.


• Experience with Xero accounting software.


• Knowledge of the charitable sector.

Personal Qualities

• Strong interpersonal and communication skills, with the ability to work effectively in a team.


• Discretion, integrity, and a commitment to maintaining confidentiality.


• Flexible, proactive, and able to adapt to changing priorities.


• Commitment to the Charity’s mission and values.

About Us

disAbility Cornwall & Isles of Scilly is a disabled people’s user led organisation, a registered charity and company limited by guarantee. Our mission is to represent, include, support and empower (RISE) people living with a long-term health condition or disability, their families and carers in Cornwall and the Isles of Scilly. We do this via an extensive range of services and activities and by working at a strategic level to ensure the voices of disabled people are heard.

Values

• Our passion for equity – inspiring each other and demonstrating fairness, commitment and accountability.


• Respect for self and others – being open minded, reliable and approachable, acting with integrity in everything we do.


• Being supportive – having an inclusive, positive, and empathic approach to supporting others and ourselves.

We have a diverse workforce, and we are always striving to enhance our diversity, we welcome applicants of all identities including disability, gender, ethnicity, faith, age, sexuality, and people who have caring responsibilities. We carry out work health assessments to ensure that the job is a good fit for the individual and that any necessary adjustments or support can be provided to help them succeed in their role.

Successful candidates must have the Right to Work in the UK, two references, undergo a DBS check and a work health assessment.