Finance Assistant

Pregnancy Care Center of Grants Pass; Grants Pass (OR); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Part-time schedule

Competitive wages

PTO & holidays

SIMPLE IRA matching

Close to home

Training & development

Family atmosphere

Team events

Career growth

Job summary

Pregnancy Care Center of Grants Pass in Oregon is seeking a Finance Assistant to manage donations, accounting tasks, and donor communications. The role supports the Executive Director and Board Treasurer, ensuring accurate financial records and compliance within a faith-based nonprofit.

The position emphasizes monthly reporting, payroll coordination with the salary processor, and collaboration on fundraising events. A commitment to our mission and data confidentiality is essential.

Qualifications

• Strong commitment to confidentiality and accuracy in financial records.
• Experience with donor databases and gift processing.
• Proficient in Word, Excel, PowerPoint and email/calendar apps.
• Ability to communicate clearly, both in writing and verbally.

Responsibilities

• Process donations and manage donor data with accuracy and confidentiality.
• Handle accounts receivable/payable, payroll coordination, and 1099s/W-2s where applicable.
• Prepare monthly expense reports and assist with budget tracking.
• Support fundraising activities and administrative tasks as needed.

Skills

Communication skills

Organizational skills

Typing/ten-key

Confidentiality

Self-management

Donor relations

Tools

Microsoft Office

Google Workspace

Adobe Acrobat

QuickBooks

Job description

Life is better when people bring their talents and gifts together to serve others. Your expertise in finance, organization, and administration, along with your enthusiasm to serve, will equip the ministry for further and more excellent service to our patients, clients, donors, staff, and community.

Pregnancy Care Center of Grants Pass provides medical services, education, and resources that give value to human life, while offering hope and restoration. Established in 1988, PCC operates as a trusted, community funded, faith-based, non-profit, accredited medical clinic in southern Oregon. Services are provided free of charge to all, regardless of age, gender, marital status, race, sexual orientation, disability, or religious belief.

At the Pregnancy Care Center of Grants Pass you’ll have:

• 12-hour/per week schedule (weekly schedule to be agreed upon prior to hire).
• Competitive wages.
• PTO and paid holidays.
• Matching SIMPLE IRA retirement plan upon eligibility.
• Work near your home.
• Continued training and professional development.
• Family atmosphere, a strong team that supports one another.
• Team events for employees.
• Promotion and career growth opportunities.

Objectives of the position

The Finance Assistant is responsible for donation and finance processing within the organization. Major duties involve ensuring efficient office procedures, including tracking donations, establishing internal controls, and maintaining the finances of the organization.

Reports to

Executive Director

Supervises

None

Qualifications

• Exhibit strong commitment and dedication to the pro-life position and sexual purity.
• Agree with policies of the organization and be willing to sign the Statement of Values.
• Experience in office operations with various computer programs including Microsoft Office (Word, Excel, and PowerPoint), Google web browser and applications (Gmail and calendar), Adobe Acrobat, and QuickBooks.
• Be able to effectively communicate through written/typed and verbal communications.
• Familiarity with PCs and printers/copiers.
• Exhibit excellent organizational skills and typing/ten-key ability.
• Be able to carry out assigned responsibilities with little or no supervision.
• Maintain confidentiality of all corporate, financial, and patient/client information.

Donor Responsibilities include:

• Tracking and data entry of donations, maintaining strict confidentiality of donor information.
• Maintenance of automatic/EFT giving program, working to balance with finance software weekly.
• Assists with maintenance of monthly pledge program.
• Generation of donation receipts and mailing of same.
• Generate and print year end giving receipts.

Financial Responsibilities include:

• Enter receivables and payables, print and mail checks.
• Process credit, debit, and ACH donations.
• Process cash and checks in dual custody.
• Make deposits as necessary.
• Work with payroll processing company to run payroll and pay payroll taxes monthly, quarterly and annually.
• Work with payroll processing company to print and mail 1099s, W-2s, W-3 and WR.
• Work with Executive Director and Board Treasurer to run financial and expense reports as directed by the Board and the Executive Director.
• Reconcile bank accounts, working together with the Executive Director and Board Treasurer.
• Interface with the accountant who compiles our annual 990 form, the Executive Director, Board Treasurer and the state and federal tax authorities.
• Maintaining quality assurance within the accounting program, working with department heads and Executive Director to ensure data entry is correctly applied to budgeted categories.
• Provide monthly and other expense reports to program/department supervisors.
• File receipts and paperwork.
• Track expense requests/reimbursement.
• Help with fundraising activities, including, but not limited to:
• Baby bottle boomerang.
• Annual fundraising banquet/gala.

Administrative Responsibilities include:

• As time allows, complete administrative activities as the Executive Director requests to help ensure efficient operations of PCC.
• Attends regular and special staff meetings. If unavailable to attend a meeting, reads meeting minutes in an attempt to stay current with changes/training in the organization.

Thank you for your desire to serve the supporters in our community and for your interest in our ministry!

Keywords: Non-profit, Finance, Administration, Financial Assistant, Finance Coordinator, Faith-based, Donor, Community Support, Accountant, Bookkeeper