Finance Assistant

Trillium Staffing; Flint (MI); On-site; USD 30,000 - 33,000; Full time

Job summary

Trillium Staffing is seeking a Procurement & Finance Assistant in Flint, MI to support purchasing, vendor management, and financial administration. Reporting to the COO, you will coordinate procurement requests, maintain vendor records, assist with invoice processing, and ensure accurate financial documentation.

The role is hands-on, collaborative, with a focus on initiative and accuracy. Hours are Monday to Friday, 9am-5pm, with starting pay of $22-24 per hour.

Qualifications

• Associate's degree in accounting, finance, business administration, or related field, or equivalent professional experience.
• Minimum of two years of relevant experience in procurement, purchasing, financial administration, accounts payable/receivable support, or business operations.
• Proficiency in Microsoft Office, particularly Excel, and experience with purchasing, accounting, or financial management systems.
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, with the ability to work effectively with staff, vendors, and external partners.
• Strong problem-solving skills, initiative, and the ability to work independently and collaboratively.
• Ability to handle confidential financial and organizational information with discretion.

Responsibilities

• Coordinate purchasing activities from receipt of staff requests through order placement and delivery.
• Review purchase requests for completeness, required approvals, supporting documentation, and budget availability.
• Process orders through approved purchasing platforms and vendors.
• Obtain and compare vendor quotes, pricing, and product options to support cost-effective purchasing decisions.
• Coordinate with vendors regarding product availability, order status, pricing, and delivery schedules.
• Track outstanding purchase requests and keep staff informed of order status.
• Ensure purchases comply with organizational policies, approved budgets, and applicable funding requirements.
• Maintain accurate procurement records, including purchase requests, approvals, quotations, orders, and delivery documentation.
• Monitor office and program supply inventory and coordinate replenishment.
• Resolve routine purchasing issues and assist with contract routing, renewals, and year-end purchasing activities.

Skills

Organizational skills

Attention to detail

Communication skills

Excel

MS Office

Time management

Problem-solving

Confidential information handling

Education

Associate's degree in accounting/finance/business administration

Bachelor's degree preferred

Tools

Purchasing platforms

Accounting systems

Microsoft Excel

Job description

Trillium Staffing is now hiring a Procurement & Finance Assistant in Flint MI!

Are you highly organized, detail-oriented, and someone who enjoys keeping things running smoothly? We are seeking a proactive and resourceful Procurement & Finance Assistant to join our Operations and Finance team.

Reporting to the Chief Operating Officer, this position plays an important role in supporting the organization's purchasing, vendor management, and financial administration activities. The successful candidate will coordinate procurement requests, maintain vendor relationships and records, support invoice processing, and help ensure that financial and administrative processes are completed accurately and efficiently.

This is a hands-on, collaborative role for someone who takes initiative, enjoys problem-solving, manages multiple priorities effectively, and takes pride in maintaining accurate records and delivering excellent service to colleagues and vendors.

Key Responsibilities

• -Procurement & Purchasing
  • —Coordinate purchasing activities from receipt of staff requests through order placement and delivery.
  • —Review purchase requests for completeness, required approvals, supporting -documentation, and budget availability.
  • —Process orders through approved purchasing platforms and vendors.
  • —Obtain and compare vendor quotes, pricing, and product options to support cost-effective purchasing decisions.
  • —Coordinate with vendors regarding product availability, order status, pricing, and delivery schedules.
  • —Track outstanding purchase requests and keep staff informed of order status.
  • —Ensure purchases comply with organizational policies, approved budgets, and applicable funding requirements.
  • —Maintain accurate procurement records, including purchase requests, approvals, quotations, orders, and delivery documentation.
  • —Monitor office and program supply inventory and coordinate replenishment.
  • —Resolve routine purchasing issues and assist with contract routing, renewals, and year-end purchasing activities.
• -Vendor Management:
  • —Maintain accurate vendor records, including contact information, payment details, W-9 forms, and contracts.
  • —Serve as the primary administrative contact for routine vendor inquiries and communications.
  • —Coordinate with vendors and Finance staff to resolve invoice discrepancies, payment inquiries, and missing documentation.
  • —Monitor contract expiration and renewal dates and notify appropriate staff of upcoming requirements.
  • —Assist the Finance team with maintaining vendor tax documentation and preparing information for year-end 1099 reporting.
• -Finance & Accounting Support:
  • —Collect, review, and organize invoices and supporting documentation for processing and approval.
  • —Support accounts payable activities by tracking invoices, monitoring approvals, and following up on outstanding items.
  • —Assist with accounts receivable administration, including maintaining billing records and tracking outstanding invoices.
  • —Support credit card reconciliation by collecting receipts and following up on missing transaction documentation.
  • —Perform routine financial data entry and maintain accurate financial records.
  • —Assist with identifying and resolving discrepancies in invoices, receipts, and financial transactions.
  • —Organize financial documentation to support internal reporting, reviews, and annual audits.
• -Administrative & Operational Support:
  • —Provide administrative support to the Operations and Finance team, including correspondence, document preparation, filing, and recordkeeping.
  • —Maintain tracking systems and schedules for recurring procurement and finance activities.
  • —Coordinate with staff across departments to ensure timely submission of purchasing and financial documentation.
  • —Assist with maintaining and improving administrative procedures, documentation practices, and internal controls.
  • —Support special projects and additional operational responsibilities as needed.

Hours are M-F 9am-5pm and the starting pay is $22-24 an hour.

Qualifications

• -Associate's degree in accounting, finance, business administration, or a related field, or equivalent relevant professional experience. Bachelor's degree preferred.
• -Minimum of two years of relevant experience in procurement, purchasing, financial administration, accounts payable/receivable support, or business operations.
• -Proficiency in Microsoft Office, particularly Excel, and experience with purchasing, accounting, or financial management systems.
• -Strong organizational skills and the ability to manage multiple priorities and meet deadlines.
• -Exceptional attention to detail and commitment to accuracy and thorough documentation.
• -Excellent written and verbal communication skills, with the ability to work effectively with staff, vendors, and external partners.
• -Strong problem-solving skills, initiative, and the ability to work independently and collaboratively.
• -Ability to handle confidential financial and organizational information with discretion.

Preferred Qualifications

• —Experience supporting procurement or financial operations in a nonprofit, educational, or mission-driven organization.
• —Familiarity with grant-funded purchasing, budget tracking, and funding documentation requirements.
• —Experience with vendor management, purchasing platforms, accounts payable/receivable, and financial reporting.

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.