Finance Assistant

City of Bryan; Bryan (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Bryan seeks an organized administrative/clerical professional to support the Fiscal Services Department. Responsibilities include handling inquiries, processing cash receipts and AP invoices, and maintaining records with LaserFiche.

Qualifications include a high school diploma or GED with 2+ years in a similar role; preferred experience in accounts payable/receivable, bookkeeping, and bank deposits. Strong MS Office skills are essential.

Qualifications

• High School Diploma or GED; additional training in business, accounting, or office administration desirable.
• At least two years of administrative, clerical, or accounting/finance office support in a professional office.
• Preferred: experience with accounts payable/receivable, bookkeeping, invoicing, bank deposits.

Responsibilities

• Serves as primary point of contact for the department by handling inquiries from citizens, staff, and others.
• Performs accounting/finance support such as posting cash receipts, preparing bank deposits, and processing accounts payable invoices.
• Performs general clerical tasks: filing, copying, mail handling, and creating/editing documents.
• Assists in records management, organizes files, and scans documents into LaserFiche.
• Assists staff with other clerical and accounting tasks as assigned.
• Maintains regular, reliable, and punctual attendance.

Skills

MS Office

Customer service

Written communication

Time management

Organizational skills

Education

High school diploma or GED

Additional business/accounting training

Tools

LaserFiche

Job description

Posting Opening Date

Posting Opening Date 09/25/2026

Posting Closing Date

Job Summary

Performs administrative, clerical, and accounting/finance responsibilities in direct support of the City of Bryan Fiscal Services Department.

Essential Job Functions

• Serves as primary point of contact for the department by answering in-coming calls, e-mails, or in-person inquiries from citizens, City staff, and others; responds to questions and inquiries and/or routes to the appropriate staff member for response.
• Performs accounting/finance support responsibilities such as posting cash receipts, preparing bank deposits, and processing accounts payable invoices.
• Performs general clerical support responsibilities such as filing, copying, faxing, scanning, processing incoming/outgoing mail, ordering supplies, and creating/editing a variety of documents (letters, forms, reports, spreadsheets, etc.).
• Assists in records management for the department by organizing and maintaining paper and electronic records and files; scans documents into City's imaging system (LaserFiche). Ensures compliance with records retention guidelines.
• Assists department staff with other clerical and accounting related tasks and projects as assigned.
• Responds regularly and promptly to work.

Minimum Qualifications

• High School Diploma or GED . Additional training and/or coursework in business, accounting, office administration, or a related field is desirable.
• At least two (2) years of administrative, clerical, or accounting/finance office support responsibilities in a professional office environment.

Preferred:

• Experience performing accounts payable/receivable, bookkeeping, invoice processing, preparing bank deposits, or other similar accounting responsibilities.

Equivalent combinations of education, experience, certification, and training may also be considered.

Knowledge, Skills & Abilities

Knowledge of:

• Proper customer service and telephone etiquette.
• Modern office procedures, methods, and equipment including computers and associated equipment.
• Principles and procedures of record keeping.

Ability to:

• Learn department functions thoroughly to provide general information and explain detailed department processes and procedures.
• Work independently and efficiently follow established practices and procedures.
• Demonstrate good judgment and a professional demeanor.
• Handle multiple tasks, prioritize and organize work assignments, and meet established deadlines.
• Handle a diverse set of customer inquiries politely and professionally.
• Use spreadsheet and word processing applications to compose or edit a variety of documents.
• Establish and maintain basic and complex records, documents and files.
• Perform responsibilities with a high degree of accuracy and attention to detail.
• Maintain a high level of integrity and discretion in handling confidential information.
• Demonstrate satisfactory performance and a willingness to take on new responsibilities.
• Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations.
• Abide by City and department administrative directives, policies, and procedures.
• Provide management with sound, positive advice, and information concerning the incumbent's area of responsibility.
• Establish and maintain cooperative working relationships with those contacted in the course of work and communicate effectively with the public and other required entities.

Skills:

• Strong personal computer skills, including the ability to efficiently utilize a variety of office equipment. Must be proficient with Microsoft Office (Word/Excel/PowerPoint/Outlook) and able to promptly learn other job-specific programs as needed.
• Strong verbal and written communication skills, with the ability to communicate with tact and diplomacy.
• Strong planning, organizational, problem-solving, and time management skills.

Licenses, Certifications & Special Requirements

Texas Class C driver's license with a good driving record as measured by the City's evaluation system.

Physical Demands

Physical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, driving, stooping, kneeling, reaching, pushing, pulling, twisting, bending, using hands and fingers to operate office equipment and machines, and occasionally lifting and/or moving objects up to and including 25 pounds.

Working Conditions

Work is performed primarily in an office setting or a well-lighted and temperature-controlled working environment.

Equipment

Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.
Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, 10-key calculator, and vehicle.