Finance and Project Coordinator

The Salvation Army North & Central Illinois Division; Kansas City (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking a finance-focused professional to provide support for the Service Extension department and its locations. The role will liaise with the Finance Dept at DHQ, manage grants, and monitor budgets and invoices.

Responsibilities include processing bills, recording invoices, submitting monthly budget updates, and assisting with volunteer budgets and fundraising programs.

Qualifications

• Bachelor’s degree in business, management, communications, and/or finance preferred; relevant experience in lieu of degree considered
• Experience in business/administration, project management, and office software; grant writing preferred; donor management software preferred.

Responsibilities

• Serve as the main liaison between Service Extension Dept. and the Finance Dept.
• Receive and document all bills from SE locations and ensure proper recording and payment processing.
• Manage and record invoices for SE Dept to be paid.
• Submit monthly SE budget updates to the Divisional Director of Field Development and Service Extension.
• Assist in managing volunteer budgets and department financials.
• Pursue and manage grants for the department with Social Ministries to meet deadlines.
• Oversee property projects for Service Extension locations.
• Serve as Compliance and Training Coordinator for the department.
• Assist with duties during staff time off and support volunteers in programs and fundraising activities.

Skills

Liaison communication

Verbal and written communication

Budgeting

Grant writing

Project management

Microsoft Word

Microsoft Excel

Microsoft Outlook

Donor management software

Education

Bachelor’s degree in business/management/finance or related

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Donor management software

Job description

<p><b>Job Objective:</b> This position will provide financial support services for the Service Extension (SE) department and its various service locations, with an emphasis on facilities, personnel, billing, and invoice payments. This individual will serve as a liaison between SE and the Finance Dept at DHQ, and is expected to adhere to policies, practices, and procedures established by the Salvation Army. This individual will also pursue and manage grants for the SE department and its locations.</p> <h3>Essential Functions</h3> <ul> <li>Serve as the main liaison between Service Extension Dept. and the Finance Dept.</li> <li>Receive & document all bills from SE locations ensuring they are properly recorded and sent to Finance Dept for payment</li> <li>Manage & record invoices from SE Dept to be properly paid</li> <li>Submit monthly SE budget updates to the Divisional Director of Field Development and Service Extension</li> <li>Assist in managing/reporting volunteer county budgets in SE</li> <li>Assist in managing 360Life Center, Red Shield Center, and Thrift Store financials</li> <li>Pursue & manage grants for the department, working with Social Ministries to ensure grants are properly written and submitted before necessary deadlines</li> <li>Manage property projects for Service Extension locations</li> <li>Serve as Compliance and Training Coordinator for the department</li> <li>Assist the Divisional Director of Field Development and Service Extension with duties during staff time off</li> <li>Assist department volunteers in performing tasks including, but not limited to, seasonal programs, funding drives, communications</li> <li>Other duties as assigned by the Divisional Director of Field Development and Service Extension</li> </ul> <h3>Minimum Qualifications</h3> <p><b>Education:</b> Bachelor’s degree in business, management, communications, and/or finance preferred; relevant experience in lieu of degree will be considered</p> <p><b>Experience:</b> Business and/or administration, project management, Microsoft Word, Excel, and Outlook; volunteer management and team organization preferred; grant writing preferred; donor management software preferred.</p> <p><b>Certifications/Licenses:</b> None</p> <h3>Skills/Abilities</h3> <ul> <li>Interact professionally with all stakeholders including, but not limited to, staff, clients, vendors, donors, volunteers, board members, philanthropic decision-makers, and officers</li> <li>Communicate verbally and in writing</li> <li>Read and interpret documents such as safety rules, operating and maintenance instructions, and employee manuals</li> <li>Present information in one-on-one and small group situations to volunteers, clients, other internal departments, and staff members.</li> <li>Make sound decisions based on a variety of information and input.</li> <li>Perform basic math functions</li> <li>Perform under stressful conditions</li> <li>Manage and prioritize multiple projects in an organized and efficient manner</li> <li>Respond to urgent matters in a calm and effective manner</li> <li>Complete reports on schedule</li> <li>Maintain confidentiality</li> <li>Operate basic office equipment including telephone, personal computer, copier, fax machine, and scanning equipment</li> <li>Maintain regular and punctual work attendance</li> </ul> <p><b>Supervisory Duties:</b> None</p> <p><b>Physical Requirements:</b> Include speaking, hearing and vision ability; manual dexterity; lifting, pulling and pushing materials up to 25 pounds; bending, squatting, and walking; sitting for extended periods of time; standing for extended periods of time. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.</p> <p><b>Travel:</b> Occasional travel throughout the division, average less than 1x month</p> <p><b>Driving:</b> Driving is required; must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.</p> <p><b>Working Conditions:</b> Daily work is performed in a typical office environment; may require some weekend and evening work. Event work may include hotels, indoor/outdoor venues, Corps Community Centers, and other public venues.</p> <p><b>All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.</b></p> <h3>The Salvation Army Mission:</h3> <p>The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.</p> <p><b>The Salvation Army is an equal opportunity employer. Candidates who are back to work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.</b></p>