Finance and Operations Manager

Groundwork USA; United States; À distance; USD 85 000 - 120 000; Plein temps

Résumé du poste

Groundwork USA seeks a Finance and Operations Manager to support Groundwork Affiliates with bookkeeping, grants management, and HR processes. The role will work with the Director of Network Organizational Health and the NSL team to promote financial integrity and operational efficiency across a national network.

This fully remote position invites candidates nationwide, with occasional travel to Groundwork Network gatherings. nonprofit finance experience and collaboration are essential.

Qualifications

• Commitment to Groundwork's mission and values.
• Bachelor's degree OR a minimum of 5 years experience in Accounting, Finance, Business Administration, or related field.
• Strong nonprofit accounting knowledge (GAAP) and month-end / year-end close experience.
• Experience with grant management, invoicing, subawards, and reporting.

Responsabilités

• Lead month-end and year-end close processes and reconciliations.
• Prepare financial reports for executives, board, and funders.
• Manage grants, subawards, and related reporting requirements.
• Support HR policy updates, payroll coordination, and staff training.
• Provide guidance to affiliates to strengthen financial and operational practices.

Connaissances

Attention to detail

Communication skills

HR knowledge

Collaboration across teams

Formation

Bachelor's degree

Outils

QuickBooks Online

Bill.com

Paylocity

Gusto

Description du poste

Groundwork USA seeks a Finance and Operations Manager to work side by side with the Director of Network Organizational Health in supporting Groundwork Affiliates with bookkeeping and operations. This role will serve as a point of contact for Affiliate finance and HR staff.

The Groundwork Network is a national network of people-centered, place-based organizations - Groundwork Affiliates - working to create green, thriving, and resilient neighborhoods. Collectively, we transform underutilized, contaminated land and waterways into community assets, like parks, trails, and community gardens; build community power through leadership development, organizing and collective action, and create pathways to economic opportunities through education, training, and skill-building programs that prepare community members for good jobs while simultaneously strengthening the local economy. Groundwork USA supports the success of our Network through funding, shared services and collaborative programming, and amplifies our impact by running technical assistance and peer learning communities for grassroots leaders within and beyond our Network.

The Position: The Finance and Operations Manager plays a critical role in promoting financial integrity, operational efficiency, and organizational sustainability across Groundwork Affiliates. This position is responsible for core accounting functions, grant and subaward management, financial reporting, and strengthening operational and human resources practices in collaboration with the Director of Network Organizational Health and the Network Support and Learning team. The ideal candidate brings strong nonprofit finance expertise, a collaborative mindset, and a commitment to supporting a network of mission-driven organizations.

This position is part of the Network Support and Learning (NSL) team and will report to the Director of Network Organizational Health. This is a fully remote position; candidates residing in our Affiliate cities are especially encouraged to apply. Occasional travel is required including, but not limited to, an annual staff retreat and potentially Groundwork Network gatherings.

Key Responsibilities

Finance & Accounting

• Manage month-end and year-end close processes, including bank reconciliations, journal entries, and account analysis
• Prepare accurate and timely financial reports for the Executive Director, board of directors, funders, and other stakeholders
• Ensure compliance with nonprofit accounting standards (GAAP) and funder requirements
• Maintain and strengthen internal controls and financial best practices across Affiliates

Grants & Subawards

• Manage invoicing and reporting for subawards and other grants
• Monitor grant expenditures to ensure compliance with federal, state, and private funder requirements

Operations & Human Resources Support

• Work in conjunction with the Director of Network Organizational Health to enhance HR functions for Affiliates
• Review and support updates to employee handbooks, PTO and sick leave policies, and internal procedures
• Assist with payroll coordination including time tracking and timesheet management
• Collaborate with Director of Network Organizational Health to develop and deliver training and resources for Affiliate staff on financial, operational, and HR best practices

Training & Affiliate Support

• Collaborate with the Network Support and Learning team to provide guidance, tools, and training to build long-term capacity across the Network
• Work in conjunction with the NSL team to serve as a trusted resource to affiliate staff with varying levels of financial and operational expertise

Required Qualifications

• Commitment to Groundwork's mission and values
• Bachelor's degree OR a minimum of 5 years experience in Accounting, Finance, Business Administration, or a related field
• Strong knowledge of nonprofit accounting principles (GAAP) and experience with month-end and year-end close processes
• Familiarity with federal, state, and private grant requirements, including invoicing, subaward management, and reporting
• Minimum of 3-5 years of experience in nonprofit finance and operations, including grant management and compliance
• Proficiency in accounting and payroll software - QuickBooks online and bill.com preferred
• Proficiency in payroll software - Paylocity, Gusto, Quickbooks payroll, etc
• Excellent attention to detail
• Working knowledge of human resources functions, including employee handbooks, PTO and sick leave policies, payroll coordination, and compliance with employment laws
• Excellent communication skills and the ability to work collaboratively across teams and with affiliate organizations in a virtual environment

Desired Qualifications

• 5+ years of nonprofit finance and operations experience, preferably in a network or affiliate-based organiz