Finance and Operations Coordinator

University of California, Los Angeles; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

The Ralph J. Bunche Center for African American Studies at UCLA is seeking a Finance and Operations Coordinator to oversee fund management and financial operations.

Under the Manager, you will manage permanent and gift funds, process purchase orders, grants, travel reimbursements, and support payroll and personnel services. Responsibilities include monthly reconciliations, budget development, and preparing detailed financial reports.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum three years in a fast-paced office environment.
• Strong attention to detail and ability to multi-task.
• Proficiency with UCPath, BruinBuy, Concur, and Excel.

Responsibilities

• Manage fund portfolios (operating, gift, external funds).
• Process purchase orders, grants, travel reimbursements, and vendor agreements.
• Prepare monthly financial reports and projections; support payroll and personnel services.

Skills

Attention to detail

Budgeting

Multi-tasking

Problem solving

Education

Bachelor's degree

Tools

UCPath

BruinBuy

Concur

QDB

Job description

Department Summary

The Ralph J. Bunche Center for African American Studies at UCLA was established as an Organized Research Unit (ORU) with the mission to develop and strengthen African American Studies at UCLA. The Center supports research that (1) expands the knowledge of the history, lifestyles, and sociocultural systems of people of African descent and (2) investigates problems that have bearing on the psychological, social, and economic well-being of persons of African descent. Research sponsored and conducted by the Bunche Center is multidisciplinary in scope and spans the humanities, social sciences, fine arts, and several professional schools.

Position Summary

Under the supervision of the Manager, the Finance and Operations Coordinator will provide overall fund management for an assigned fund portfolio, and will be responsible for providing financial support and performing duties as required and assigned to advance the Center's research programs and initiatives. Responsibilities will include fund management of permanent operating funds, gift funds, and external funding, managing accounting processes via purchase orders, special requests, one-time payments, grants, and travel reimbursements. The Finance and Operations Coordinator will facilitate budget development and monitoring, manage payment agreements, purchased services contracts and other vendor agreements, and will provide support on all personnel/payroll and student services. In addition, the Finance and Operations Coordinator is responsible for analyzing and resolving problems/discrepancies, monthly reconciliation, maintaining accounting files for audit compliance, preparing monthly detailed financial reports with projections, preparing various reports for internal or external use, preparing TOFs, salary cost transfers and expense transfers. The Finance and Operations Coordinator will provide back up to the Business and Operations Analyst, and is expected to have a working knowledge of UCLA policies and procedures as they pertain to finance, purchasing, and travel. Additional duties and projects may be assigned, as needed.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• UCPath salary cost transfer knowledge (Preferred)
• Ability to work with attention to detail, and maintain accurate records and files (Required)
• Knowledge of University online financial and payroll systems including OFSR, QDB, UCPath, BruinBuy, BruinBuy Plus, UCLA Express and Concur. (Preferred)
• Proficiency in Microsoft, Windows, Word, PowerPoint, Adobe, Excel and DocuSign in order to prepare correspondences, reports and presentation materials with speed and accuracy (Required)
• Skill with accounting and budgeting processes, techniques, systems and procedures (Required)
• Ability to work equally well independently and as part of a team (Required)
• Ability to exercise independent judgement, integrity, confidentiality, initiative and resourcefulness in solving problems and making effective timely decisions (Required)
• Demonstrated organizational skills and ability to multi‑task with demanding timeframes (Required)
• Competency with internal controls and managing expenditures within the parameters of established budgets; ability to apply expenses to appropriate funding sources; ability to analyze financial feasibility of and approval for new programs or plans and funds (Required)
• A Bachelor's degree and at least three years of experience working in an office or related fast‑paced and complex work environment, or equivalent education and experience (Required)
• Ability to work independently and prioritize assignments when faced with a fluctuating workload and frequent interruptions and following through on assignments under pressure with minimal directions (Required)
• detail oriented with ability to plan, organize, prioritize and work on multiple projects and report to multiple people simultaneously, make effective and timely decisions and meet deadlines under general guidance and supervision in a dynamic and ever‑changing environment (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree in related area and/or equivalent experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8am to 5pm

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Financial%20Services%20Analyst%202%20CX%20(41054747)