Finance and Grants Management Specialist (Hybrid Opportunity)

SLAC; Palo Alto (CA); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stanford University is seeking a Grants Manager/Finance Analyst to support the Division of Endocrinology, Gerontology and Metabolism in Palo Alto. You will manage budgets, coordinate between principal investigators, OSR, and research groups to ensure compliant, timely reporting.

The role requires 2+ years in grants management in academia, proficiency in Excel, and familiarity with Stanford financial systems (OBI, SeRA).

Qualifications

• 2+ years of experience as Grants Manager or Finance Analyst in Academic Institution.
• Experience with Stanford financial systems (OBI, SeRA) and OSR/RMG processes.
• Experience with clinical trial management and billing.
• Outstanding customer service skills.

Responsibilities

• Develop, prepare, and finalize project budgets with justification.
• Coordinate between principal investigators, OSR, and research groups; respond to sponsor inquiries.
• Ensure awards are set up properly and cost sharing requirements are fulfilled; initiate cost transfers.

Skills

Grants management

Finance analysis

Academic budgeting

Excel proficiency

Education

Bachelor’s degree + 3 years experience

CRAFT I & II training

Tools

OBI

SeRA

RMG/OSR knowledge

Job description

The Division of Endocrinology, Gerontology and Metabolism has a long history of major contributions in basic and clinical research, a record of training fellows for academic and clinical careers, and a commitment to providing care for patients with complex endocrine diseases. The basic science and clinical studies that are carried out at Stanford University cover a broad range of areas in endocrinology, diabetes and metabolism. Through our integrated research, education, patient and community outreach programs, we are committed to maintaining the highest standards of academic medicine and patient care.

This is a hybrid eligible position.

Duties include:

• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects.
• May participate as a mentor and provide cross-training as needed.

Qualifications:

DESIRED QUALIFICATIONS:

• 2+ years of experience as Grants Manager or Finance Analyst in Academic Institution.
• Experience with current Stanford financial systems (i.e, OBI, SeRA, etc.) Knowledge of RMG and OSR process.
• Previous experience with Clinical trial management and billing.
• Outstanding customer services.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor’s degree and three years of job-related experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Knowledge of procurement needs, including sole sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

• Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.