Finance and Administration Manager

Holland America-Princess (Holland America Dawson City Inn); Alaska; On-site; USD 90,000 - 130,000; Full time

Job summary

Holland America-Princess (Holland America Dawson City Inn) seeks a Finance and Administration Manager to oversee budgeting, reporting, forecasting, and the organization’s administrative backbone in Alaska. The role emphasizes accuracy, accountability, and strong communication with internal and external partners without financial backgrounds.

The position covers grant budgeting, audits, payroll, policy development, and organizational transitions to Microsoft 365, with occasional in-state travel;

Qualifications

• At least four years’ experience in budgeting, payables, receivables, and financial management, preferably non-profit.
• Experience in class/grant accounting, reporting, and reconciliation.
• Candidate must reside in Alaska full time.

Responsibilities

• Track grant budgets including match requirements.
• Monitor expenses for eligibility based on funding requirements.
• Maintain grant agreements and contracts.
• Code expenses and enter payables into bill.com for Director approval.
• Reconcile monthly expenses, produce reports, and maintain financial records for audit.
• Lead the annual audit process, liaise with external auditors.
• Develop annual budget materials and monthly projections.
• Track employee documentation and submit payroll information.
• Develop and update organizational policies and procedures.
• Provide meeting staff support by scheduling, sending reminders, distributing agendas, keeping minutes, and following up.
• Maintain digital filing systems/records management.
• Assist staff with planning and logistics of annual events.
• Lead the organization through a transition from Google Drive to Microsoft 365.
• Manage membership drive and maintain member CRM database.

Skills

MS Office

QuickBooks

Project management software

Communication skills

Time management

Organizational skills

Tools

MS Office

QuickBooks

Project management software

Job description

The Finance and Administration Manager is a hands‑on position, responsible for overseeingthe organization’s financialmanagement, budgets, reporting, and forecasting. They will serve as the organization’s administrative backbone, including basic project management. They will ideally have strong interpersonal skills and the ability to effectively communicate with internal and external partners who do not have a financial background. They will be exceptionally accurate, organized, and accountable.

KEY DUTIES AND RESPONSIBILITIES

Financial Management

• Track grant budgets including match requirements, as needed
• Monitor expenses for eligibility based on funding requirements
• Maintain grant agreements and contracts
• Communicate with leadership team regarding issues, challenges, and recommendations to improve the organization’s financial position
• Code expenses and enter payables into bill.com for Director approval
• Reconcile monthly expenses, produce reports, and maintain financial records for audit
• Lead the annual audit process, liaise with external auditors
• Develop annual budget materials (as instructed by the Executive Director) and monthly projections
• Track employee documentation and submit payroll information

Administrative Support

• Develop and update organizational policies and procedures
• Provide meeting staff support by scheduling, sending reminders, distributing agendas, keeping minutes, and following up
• Maintain digital filing systems/records management
• Assist staff with planning and logistics of annual events
• Lead the organization through a transition from Google Drive to Microsoft 365
• Manage membership drive and maintain member CRM database

QUALIFICATIONS

Experience

• At least four years’ experience in budgeting, payables, receivables, and financial management, preferably non-profit
• Experience in class/grant accounting, reporting, and reconciliation

Preferred Knowledge and Skills

• Maintain flexibility as a member of a team in an ever-developing professional field
• Balance independent work with a highly collaborative team environment
• Display individual initiative and solid time management skills
• Excellent organizational skills and the ability to manage multiple projects and deadlines simultaneously
• Shows professionalism – is punctual, tactful, respectful, accountable, and reliable
• Ability to communicate effectively and explain complicated information clearly
• Proven ability to use technology and virtual tools to solve problems
• Strong computer skills including MS Office, QuickBooks, and project management software

Candidate must reside in Alaska full time

TRAVEL

Occasional in-state travel may be required for this position.