Finance Administrator

Metro Nashville; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Metro Nashville’s Waste Services Department seeks a Finance Administrator to supervise financial operations, procurement, and administrative functions across waste-collection, transfer stations, landfills, and recycling programs. The role supports budgeting, capital projects, and environmental compliance while coordinating with divisions.

The position requires a bachelor’s degree in business/finance and at least four years of related experience; a valid driver license is required.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Four (4) years of experience in financial operations, procurement, and/or administrative functions.

Responsibilities

• Supervises clerical and professional employees performing financial, procurement, and administrative functions for waste-services operations.
• Makes staff assignments to support financial needs for collection routing, transfer station operations, landfill activities, recycling programs, and convenience centers.
• Evaluates employee performance, approves leave requests, and provides coaching and corrective guidance as needed.
• Ensures staff receive necessary training on financial systems, procurement processes, Metro policies, and environmental compliance reporting related to waste-services operations.
• Oversees payroll process

Job description

The Finance Administrator performs professional and administrative duties involved in supervising and participating in planning, organizing, and budgeting activities of the Waste Services Department. The incumbent supports financial operations related to solid waste collection, disposal, recycling programs, transfer station operations, landfill management, environmental compliance, and associated administrative services. Performs related duties as required.

Waste Services is responsible for weekly curbside waste and every other week curbside recycling collection for over 151,000 customers in the urban services district as well as collection of over 200 public litter baskets in the downtown Nashville corridor. The division also operates four convenience centers where residents of Davidson County can bring waste, recycling, bulk items, food waste, household hazardous waste, and other items for recycling or disposal and eight recycling drop-off locations available to residents who do not qualify for curbside recycling collection.

Waste Services currently employs staff members working in collection, administration, customer service, education, landfill engineering, development review, and outreach.

Supervisory Duties

• Supervises clerical and professional employees performing financial, procurement, and administrative functions for waste-services operations.
• Makes staff assignments to support financial needs for collection routing, transfer station operations, landfill activities, recycling programs, and convenience centers.
• Evaluates employee performance, approves leave requests, and provides coaching and corrective guidance as needed.
• Ensures staff receive necessary training on financial systems, procurement processes, Metro policies, and environmental compliance reporting related to waste-services operations.
• Oversees payroll process

Administrative Duties

• Assists with planning, organizing, and overseeing the department’s financial programs, including operating budgets, capital projects (equipment purchases, facility upgrades), and environmental compliance expenses.
• Participates in monitoring and analyzing complex procurements, such as heavy equipment purchases (trucks, loaders, compactors), landfill engineering contracts, transportation and disposal agreements, recycling processing contracts, and environmental monitoring services.
• Provides support to divisions dealing with highly technical procurement needs unique to solid waste operations.
• Assists in developing, modifying, and implementing the department’s strategic financial plan, including long‑term capital investments, landfill lifecycle planning, fleet management, and waste‑diversion initiatives.
• Evaluates operating procedures—such as route‑cost allocation, tonnage reporting, disposal‑fee tracking, and vendor invoice reconciliation—and recommends process improvements.
• Ensures compliance with financial regulations, purchasing policies, Metro administrative procedures, and applicable environmental standards tied to waste‑services operations.
• Prepares narrative, statistical, and financial reports relating to waste tonnage, disposal costs, fleet operations, recycling revenues, capital expenditures, and operational performance metrics.
• Assists with special projects, such as cost‑of‑service studies, equipment lifecycle analysis, rate‑structure reviews, and efficiency evaluations for waste‑collection routes and disposal operations.
• Prepares budget justifications and assists with departmental budget presentations related to operational needs, capital requirements, and environmental compliance mandates.
• May correspond with financial institutions regarding accounts, investments, or financial transfers used in departmental operations.
• May account for fixed assets—such as fleet vehicles, containers, landfill and transfer‑station equipment—and maintain appropriate inventory and depreciation records
• Attends official meetings, workshops, and departmental planning sessions.

Bachelor’s degree in Business Administration, Finance, or a related field and Four (4) years of experience in financial operations, procurement, and/or administrative functions.

*No Substitution*

LICENSES REQUIRED

Valid Driver License

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

• Experience in municipal ERP systems, waste‑operations analytics tools, and financial reporting applications
• Project Management Professional Certification

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615‑862‑6640.