Finance Administrative Coordinator - Budget & Projects

Monterey Bay Aquarium; Monterey (CA); On-site; USD 36,000 - 40,000; Full time

Job summary

Monterey Bay Aquarium in Monterey, CA, is hiring an administrative support specialist for the Finance team. Under limited supervision, you will assist with system coordination, vendor management, budgeting, and scheduling.

Responsibilities include calendar management for Finance leaders, processing invoices, maintaining office supplies, and generating routine finance reports. Candidates should be organized, able to handle multiple tasks, and quickly learn new software.

Qualifications

• Minimum of 2 years of general office experience, including work with financial systems.
• Must be highly organized and able to handle multiple tasks in a fast-paced environment.
• Demonstrated ability to learn new software platforms quickly (purchasing, contracts, budget, inventory, project management).
• Excellent interpersonal skills and ability to work with diverse stakeholders.

Responsibilities

• Provide general administrative support for the Finance team and calendar support for Finance leaders.
• Set up and update accounts in finance systems; process contracts and purchase orders.
• Monitor invoices, assist Accounts Payable, and support budgeting and reporting tasks.
• Maintain office supplies for local and remote staff and update intranet pages.

Skills

Excellent interpersonal skills

Highly organized

Independently motivated

Ability to learn new technology

Problem solving

Education

Associates or better

Job description

Monterey Bay Aquarium in Monterey, CA, is hiring an administrative support specialist for the Finance team. Under limited supervision, you will assist with system coordination, vendor management, budgeting, and scheduling.

Responsibilities include calendar management for Finance leaders, processing invoices, maintaining office supplies, and generating routine finance reports. Candidates should be organized, able to handle multiple tasks, and quickly learn new software.