Finance Administrative Assistant

Jeffrey S. Glassman; Boston (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Jeffrey S. Glassman, a personal injury law firm in Boston, seeks a detail-oriented Finance Assistant to support daily financial operations, including disbursements, case expense tracking, and payroll support.

You will process invoices, manage accounts payable/receivable, generate invoices, prepare reports for partners, and maintain organized financial records while ensuring confidentiality and compliance with regulations.

Qualifications

• Basic knowledge of accounting principles.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to maintain confidentiality.
• Effective written and verbal communication skills.

Responsibilities

• Process invoices, payments, and expense reports.
• Ensure compliance with financial regulations and company policies.
• Track case costs, liens, and medical expenses.
• Manage accounts payable and accounts receivable.
• Generate invoices and follow up on outstanding balances.
• Assist with payroll processing and employee reimbursements.
• Maintain accurate financial records and case-related documentation.
• Prepare financial reports for partners and management.
• Communicate with vendors, clients, and internal departments regarding financial matters.
• Maintain organized filing systems (digital and physical).

Skills

Accounting principles

Excel

Accounting software

Attention to detail

Organizational skills

Confidentiality

Communication skills

Education

College coursework in accounting

Tools

Microsoft Excel

Accounting software

Job description

We are seeking a detail-oriented Finance Assistant to support the financial operations of our personal injury law firm. This role involves managing processing settlement disbursements, tracking case expenses, and assisting with accounts payable/receivable.

Key Responsibilities

• Process invoices, payments, and expense reports
• Ensure compliance with financial regulations and company policies
• Track case costs, liens, and medical expenses
• Manage accounts payable and accounts receivable
• Generate invoices and follow up on outstanding balances
• Assist with payroll processing and employee reimbursements
• Maintain accurate financial records and case-related documentation
• Prepare financial reports for partners and management
• Communicate with vendors, clients, and internal departments regarding financial matters
• Maintain organized filing systems (digital and physical)

Required Skills & Qualifications

• Basic knowledge of accounting principles
• Proficiency in Microsoft Excel and accounting software
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Ability to maintain confidentiality
• Effective written and verbal communication skills