Finance & Administrative Assistant

Counterpart Brand; Arlington (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Counterpart International is seeking a Finance & Administrative Assistant/Associate to support a USAID-funded project focused on internet governance and internet freedom. The role emphasizes maintaining financial records, processing expense logs, and supporting program financial management in QuickBooks, reporting to the Grants & Finance Specialist.

You will assist with monthly closes, review receipts, coordinate with HQ finance, and help manage vouchers and cash reconciliations.

Qualifications

• Bachelor’s degree in business, accounting or finance.
• 1–2 years of experience in financial, administrative, and accounting areas.
• Knowledge of donor-funded programs.
• Strong English reading/writing and detail orientation.

Responsibilities

• Assist with monthly close process and reconciliations.
• Assist in review of field receipts and ensure backup documentation is complete.
• Work with HQ finance to resolve voucher issues.
• Review field/HQ reconciliation of cash accounts for accuracy and completeness.
• Assist with the maintenance of the filing system of all financial documents.
• Assist with travel approvals, arrangements and bookings with liaison to the travel agency.
• Assist with the scanning of finance documents.
• Consult with the Finance Officer and Grants & Finance Specialist regularly about tasks.
• Assist with Grant management activities.
• Other accounting, financial and administrative tasks within the scope of this position.

Skills

Donor-funded programs

Accounting processes

Microsoft Office

Communication skills

English proficiency

Detail oriented

Team player

Strategic thinking

Education

Bachelor’s degree in Business Administration, Accounting or Finance

Tools

QuickBooks

Microsoft Office

Skype

Job description

Counterpart International (Counterpart) is seeking a Finance & Administrative Assistant or Finance & Administrative Associate to support a USAID-funded project focused on internet governance and internet freedom. The Finance & Administrative Assistant or Finance & Administrative Associate will be responsible for helping maintain financial records, including managing many expense logs and supporting the overall program financial management routines in the accounting software (QuickBooks). This position will report to the Grants & Finance Specialist, in coordination with the Finance Officer.

Primary Responsibilities:

The primary responsiblities for this position are as follows:

• Assist with monthly close process and reconciliations;
• Assist in the review of field receipts, ensuring that backup documentations are complete;
• Work with HQ finance to resolve any outstanding issues related to voucher
• Review field/HQ reconciliation of cash accounts. Ensure reconciliations are accurate and complete;
• Assist with the maintenance of the filing system of all financial documents;
• Assist with travel approvals, arrangements and bookings, closely liaison with travel agency in coordination with field project staff;
• Assist with the scanning of finance documentation
• Consult with the Finance Officer and Grants & Finance Specialist regularly about the conduct of the assigned tasks.
• Assist the Finance Officer and Grants & Finance Specialist with Grant management activities.
• Other accounting, financial and administrative tasks consistent with the overall scope of this position;

Qualifications:

Required:

• Bachelor’s degree in Business Administration, Accounting or Finance;
• A minimum of 1-2 years of experience in financial, administrative, and accounting areas associate).
• Knowledge and experience with donor-funded Programs;
• Knowledge of standard monthly accounting processes and reconciliations;
• Knowledge and experience using Microsoft Office Suite, Internet, Skype and similar e-communications;
• Ability to perform efficiently under the supervision or independently and under pressure and as an effective team member;
• Strong attention to detail;
• Excellent English speaking, reading and writing skills
• Commited team player
• Ability to think strategically and to act in the best interests of the organization as a whole

Preferred:

• Experience working with QuickBooks;
• Experience in an international organization or other NGO;
• Working knowledge of foreign language a plus;
• Experience using accounting systems;

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.