Finance & Administration Coordinator - Pcard & Reporting

Medical University of South Carolina; Town of Charleston (NY); On-site; USD 55,222,000 - 93,864,000; Full time

Job summary

Medical University of South Carolina is seeking an Administrative Analyst to support the COM Finance team with data analysis, reporting, and budget-related tasks. The role involves compiling data from multiple sources, submitting FDM requests, and assisting with journal entries.

As Pcard Administrator, you will oversee Pcard activity, ensure compliance, conduct audits, and coordinate procurement directives. You will also help coordinate meetings, prepare agendas, and record minutes.

Qualifications

• High school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years experience in business management, public administration or administrative services.
• Experience with financial reporting and data consolidation.
• Knowledge of procurement processes and Pcard administration.

Responsibilities

• Provide general analytic and reporting support to the COM Finance team; review, analyze and consolidate data from multiple sources and prepare reports.
• Act as department administrator for the Pcard program and supervise Pcard activity; ensure compliance with policies and perform audits; manage procurement directives.
• Coordinate and support COM Finance and Dean’s Office meetings; gather topics, prepare agendas and record minutes.
• Coordinate annual asset inventory; act as asset liaison and escalate compliance issues to ensure deadlines are met.
• Review and approve IDC waiver requests and escalate questions to appropriate administrators.
• Assist COM Finance Manager with journal entries and processing of contracts in Symplr.
• Provide back-up reception support and act as information source for the Dean’s Office.
• Other duties and special projects as requested.

Skills

Analytical thinking

Data analysis

Reporting

Budgeting

Communication

Education

High School Diploma

Bachelor's degree

Tools

Symplr

Job description

Medical University of South Carolina is seeking an Administrative Analyst to support the COM Finance team with data analysis, reporting, and budget-related tasks. The role involves compiling data from multiple sources, submitting FDM requests, and assisting with journal entries.

As Pcard Administrator, you will oversee Pcard activity, ensure compliance, conduct audits, and coordinate procurement directives. You will also help coordinate meetings, prepare agendas, and record minutes.