Fiscal Officer Assistant

ProPivotal Staffing

Cambridge (MA)

Hybrid

USD 48,216 - 61,992

Full time

14 days+

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Job summary

A leading staffing firm is seeking a highly organized Fiscal Officer Assistant to support financial oversight for research funds. This full-time, hybrid role requires experience in financial systems and budgeting, offering competitive pay between $35 and $45 per hour. The successful candidate will work closely with faculty and administration to ensure financial accuracy and compliance.

Qualifications

5+ years of financial administration experience, preferably in research or academic environments.
Hands-on experience with grant and sponsored fund management.
Demonstrated discretion in handling sensitive financial data.

Responsibilities

Independently develop internal research budgets for programs.
Collaborate with PIs and senior staff on complex grant applications.
Approve purchases in line with grant guidelines; monitor spending.

Skills

Proficiency with SAP or similar accounting platforms

Strong organization and multitasking capabilities

Tools

SAPGui

SAPWeb

Concur

Cognos

COEUS

Job description

1 day ago Be among the first 25 applicants

This range is provided by ProPivotal Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $45.00/hr

Direct message the job poster from ProPivotal Staffing

Recruiting and Sourcing Manager at ProPivotal Staffing

Fiscal Officer Assistant

We are seeking a highly organized Fiscal Officer Assistant to support the financial oversight of research and discretionary funds for 10–15 faculty and research staff. This full-time, hybrid role offers a competitive pay rate of $35 to $45 per hour and requires experience with financial systems, budgeting, and grants management. The successful candidate will work closely with principal investigators (PIs), department leadership, and central administration to ensure financial accuracy, compliance, and timely reporting across various funding sources.

Key Responsibilities:

Independently develop internal research budgets for programs
Collaborate with PIs and senior staff on complex grant applications submitted via RAS
Approve purchases in line with grant guidelines; monitor spending, account end dates, and fund receipts
Track salary allocations; oversee payroll activity
Review and flag issues in monthly and quarterly DACCA reports; notify PIs and initiate corrections
Reconcile monthly financial statements; resolve discrepancies with VPF and related offices

Required Experience:

5+ years of financial administration experience, preferably in research or academic environments
Hands-on experience with grant and sponsored fund management
Demonstrated discretion in handling sensitive financial data

Nice-to-Have Experience:

Experience with financial systems (SAPGui, SAPWeb, Concur, Cognos, COEUS)
Background in financial forecasting and reporting

Required Skills:

Proficiency with SAP or similar accounting platforms
Strong organization and multitasking capabilities

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

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