Finance & Administration Controller

Pennsylvania Legislative Data Processing Center; Harrisburg (Dauphin County); On-site; USD 55,000 - 75,000; Full time

Job summary

Pennsylvania Legislative Data Processing Center in Harrisburg is seeking an Assistant Controller / Administrative Assistant to support HR, payroll and financial tasks. You will assist with payroll processes, taxes, and on-boarding, and help maintain employee benefits and leave.

The role reports to the Executive Director and requires strong organizational skills and customer service. You will handle accounts payable, purchase orders, contracts, vendor accounts, audits, travel expenses, and help

Qualifications

• Excellent organizational skills, with attention to accuracy and detail.
• A pro-active mind-set with a focus on constant improvement and follow-through at all levels.
• Strong analytical and problem-solving skills.
• Proficiency with accounting software and systems, as well as Microsoft Excel and other standard office applications.
• Ability to manage multiple priorities, meet deadlines, and work independently in a hybrid work setting.
• Clear written and verbal communication skills, and the ability to collaborate effectively with cross-functional teams.
• Self-motivated, task-driven, and able to quickly learn new skills.
• Ability to work independently and as part of a team.
• Ability to maintain documentation.

Responsibilities

• Assist the LDPC Controller with HR and Payroll related tasks, including: payrolls and taxes; balance appropriations with Treasury; on-boarding and termination processes; maintain employee benefits and profiles; maintain employee leave.
• Assist the LDPC Controller with Financial related tasks, including: process purchase orders; receive deliveries; maintain accounts payable; assist with reporting for annual financial audit; process employee travel expenses; review PennWatch Reports; maintain inventory; maintain contracts; maintain vendor accounts; post contracts to Treasury’s E-Contracts Library; process tax-exempt certificates; prepare invoices for agency billings; process refund of expenditures; track consultant and project expenses.
• Perform various clerical duties as Administrative Assistant, including: assist with incoming phone calls and helpdesk tickets; assist with office administration; assist with recruitment through ad placements; create and transmit communications to external offices; process 4801 checks from the House and Senate; act as Safety Coordinator; perform committee-related tasks; maintain office inventory; assist with Zoom scheduling and monitor meetings; coordinate office maintenance; enroll employees in training courses; maintain employee parking information.

Skills

Accounting software

Microsoft Excel

Office applications

Attention to detail

Communication skills

Job description

Pennsylvania Legislative Data Processing Center in Harrisburg is seeking an Assistant Controller / Administrative Assistant to support HR, payroll and financial tasks. You will assist with payroll processes, taxes, and on-boarding, and help maintain employee benefits and leave.

The role reports to the Executive Director and requires strong organizational skills and customer service. You will handle accounts payable, purchase orders, contracts, vendor accounts, audits, travel expenses, and help