Finance & Administration Assistant I

WORCESTER CITY OFC-WATER; Worcester (MA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Benefits package

Job summary

The City of Worcester, Department of Public Works, seeks two Staff Assistant 1 to support administration and financial operations within the Administration & Finance Division. Under the Coordinator of Administration & Finance, you will process financial transactions, maintain records, and assist with procurement, revenue management and grant administration for all DPW divisions.

Bilingual applicants are encouraged; strong attention to detail, ability to manage multiple tasks, and willingness to

Qualifications

• High School diploma or equivalent.
• Three years of related work experience in an office environment performing financial processes, analysis, document management, and/or personnel related functions.
• Proficiency with Microsoft Office (Excel) to analyze and reconcile financial data, and other data sets.

Responsibilities

• Provide administrative and financial support to management and departmental operations.
• Process financial transactions and maintain accurate records, including procurement activities such as purchase orders, accounts payable, and payroll processing.
• Review, correct, and approve financial entries for compliance with applicable rules, regulations, and internal procedures, including requisitions, payments, journal entries, and deposits.
• Demonstrate strong attention to detail and accuracy while monitoring processes to ensure quality and compliance standards are met.
• Resolve internal and external billing discrepancies and financial issues in a timely and professional manner.
• Collaborate effectively with team members to support operational efficiency, continuous learning, and professional growth.
• Prepare, review, and distribute various forms of business correspondence and financial documentation.
• Manage revenue processing, recordkeeping, reconciliation, and financial analysis.

Skills

Accounting knowledge

Office software

Analytical skills

Recordkeeping

Customer service

Communication skills

Teamwork

Confidentiality

Time management

Attention to detail

Education

High School diploma

Tools

Microsoft Excel

Workday Financial Software

Job description

The City of Worcester, Department of Public Works, seeks two Staff Assistant 1 to support administration and financial operations within the Administration & Finance Division. Under the Coordinator of Administration & Finance, you will process financial transactions, maintain records, and assist with procurement, revenue management and grant administration for all DPW divisions.

Bilingual applicants are encouraged; strong attention to detail, ability to manage multiple tasks, and willingness to