Finance & Admin Specialist — Employee-Owned Growth

Automatic Data Processing, Inc.; Westfield (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Team Member Ownership/ESOP

Company Paid Disability Insurance

10 paid holidays

Job summary

IMMI is seeking a Finance and Administrative Assistant to provide critical financial and administrative support to the CAPE within the automotive manufacturing facility. This role handles invoicing, budgeting, accounting records, and cross-functional collaboration across finance, operations, and HR.

You will assist with accounts payable/receivable, maintain financial records, and support month-end close while ensuring confidentiality and compliance.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum 2-5 years of experience in finance, accounting, or administrative support roles, preferably in manufacturing or automotive industries.
• Strong knowledge of basic accounting principles, bookkeeping, and financial reporting.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, time-management, and attention-to-detail skills.
• Ability to multitask, prioritize work, and manage multiple tasks effectively.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Issue invoices to customers and issue purchase orders to suppliers.
• Receive goods and services into the ERP system as required.
• Assist with accounts payable and accounts receivable processes, ensuring compliance with company policies and accounting standards.
• Maintain financial records, journals, and ledgers for CAPE projects and operations.
• Support budget monitoring, month-end and year-end closing activities, reconciliations, and financial reporting.
• Prepare basic financial reports, expense summaries, and budget tracking documentation.
• Ensure confidentiality of financial and customer information in all activities.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate and manage office operations, including procurement of supplies and vendor relationships.
• Maintain organized filing systems and documentation in compliance with company policies.
• Support HR-related administrative tasks, including onboarding, employee records, and training coordination.

Skills

Accounting knowledge

Office administration

Communication skills

Multitasking

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Office Suite

Oracle

Accounting Software (QuickBooks, SAP)

Power BI

Job description

IMMI is seeking a Finance and Administrative Assistant to provide critical financial and administrative support to the CAPE within the automotive manufacturing facility. This role handles invoicing, budgeting, accounting records, and cross-functional collaboration across finance, operations, and HR.

You will assist with accounts payable/receivable, maintain financial records, and support month-end close while ensuring confidentiality and compliance.