Finance & Administrative Assistant

Automatic Data Processing, Inc.; Westfield (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Team Member Ownership/ESOP

Company Paid Disability Insurance

10 paid holidays

Job summary

IMMI is seeking a Finance and Administrative Assistant to provide critical financial and administrative support to the CAPE within the automotive manufacturing facility. This role handles invoicing, budgeting, accounting records, and cross-functional collaboration across finance, operations, and HR.

You will assist with accounts payable/receivable, maintain financial records, and support month-end close while ensuring confidentiality and compliance.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum 2-5 years of experience in finance, accounting, or administrative support roles, preferably in manufacturing or automotive industries.
• Strong knowledge of basic accounting principles, bookkeeping, and financial reporting.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, time-management, and attention-to-detail skills.
• Ability to multitask, prioritize work, and manage multiple tasks effectively.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Issue invoices to customers and issue purchase orders to suppliers.
• Receive goods and services into the ERP system as required.
• Assist with accounts payable and accounts receivable processes, ensuring compliance with company policies and accounting standards.
• Maintain financial records, journals, and ledgers for CAPE projects and operations.
• Support budget monitoring, month-end and year-end closing activities, reconciliations, and financial reporting.
• Prepare basic financial reports, expense summaries, and budget tracking documentation.
• Ensure confidentiality of financial and customer information in all activities.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate and manage office operations, including procurement of supplies and vendor relationships.
• Maintain organized filing systems and documentation in compliance with company policies.
• Support HR-related administrative tasks, including onboarding, employee records, and training coordination.

Skills

Accounting knowledge

Office administration

Communication skills

Multitasking

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Office Suite

Oracle

Accounting Software (QuickBooks, SAP)

Power BI

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Finance & Administrative Assistant

Full Time Westfield, IN, US

4 days ago Requisition ID: 1112

Founded in 1961, we are a growing manufacturing company. IMMI® is the trusted, global leader of safety solutions, helping to protect millions of lives every day. For over sixty-five years, IMMI has led the way in developing, designing, testing, and manufacturing innovative safety restraints and systems. IMMI's safety products are found worldwide on car seats, heavy trucks, school buses, recreational/off road, military, fire/EMS, motor coach, and construction vehicles. IMMI recently became an ESOP giving team members the opportunity to become owners and share in the company’s future success. IMMI is a dynamic organization serving more than eleven markets and hundreds of customers across multiple countries. IMMI is also home to IMMI VIP steering wheels and CAPE®, the world’s leading state-of-the-art testing facility. CAPE (Center for Advanced Product Evaluation) is one of the world's premier testing facilities, providing advanced testing and validation services for internal product development and external customers. As an employee-owned company (ESOP), IMMI offers team members the opportunity to share in the company's success while contributing to industry-leading innovations in transportation safety.

IMMI is seeking a qualified and highly motivated individual to fill the role ofFinance and Administrative Assistant. The Finance & Administrative Assistantprovides critical financial and administrative support to the Center for Advanced Product Evaluation (CAPE) within the automotive manufacturing facility. This role is responsible for accounting tasks, invoice processing, budget tracking, financial recordkeeping, and general office administration to ensure smooth, efficient, and compliant operations. The assistant collaborates closely with finance, operations, and project teams to maintain accurate records, support reporting, and facilitate effective communication across departments. The position requires strong organizational, analytical, and communication skills, with the ability to work collaboratively to support business objectives.

Primary Duties and Responsibilities/ Essential Functions:

Finance Support

• Issue invoices to customers and issue purchase orders to suppliers.
• Receive goods and services into the ERP system as required.
• Assist with accounts payable and accounts receivable processes, ensuring compliance with company policies and accounting standards.
• Maintain financial records, journals, and ledgers for CAPE projects and operations.
• Support budget monitoring, month-end and year-end closing activities, reconciliations, and financial reporting.
• Prepare basic financial reports, expense summaries, and budget tracking documentation.
• Ensure confidentiality of financial and customer information in all activities.

Administrative Support

• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate and manage office operations, including procurement of supplies, equipment maintenance, and vendor relationships.
• Maintain organized filing systems and documentation in compliance with company policies.
• Support general office tasks such as data entry, correspondence, and document preparation.
• Assist with HR-related administrative tasks, including onboarding, employee records, and training coordination.
• Assign Oracle numbers to CAPE test requests.

Cross-Functional Collaboration

• Work closely with finance, operations, HR, and production teams to support financial and administrative requirements.
• Assist in coordinating projects or initiatives requiring finance or administrative input.

Skills & Qualifications:

Required:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum 2-5 years of experience in finance, accounting, or administrative support roles, preferably in manufacturing or automotive industries.
• Strong knowledge of basic accounting principles, bookkeeping, and financial reporting.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, time-management, and attention-to-detail skills.
• Ability to multitask, prioritize work, and manage multiple tasks effectively.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with discretion and professionalism.

Preferred:

• Experience in a technical or testing environment.
• Familiarity with Oracle.
• Basic understanding of budgeting and financial reporting.
• Basic understanding of manufacturing processes and operations.

Required Tools:

• Microsoft Office Suite: Excel, Word, PowerPoint, Outlook.
• Accounting Software: Basic knowledge of accounting systems (QuickBooks, SAP, or equivalent).
• Office Equipment: Printer, scanner, copier, telephone, and other standard office equipment.
• Communication & Collaboration Tools: Email, Microsoft Teams, SharePoint, or similar.
• Filing & Documentation Tools: Digital and physical filing systems for recordkeeping and reporting.

Preferred Tools:

• Advanced Accounting/ERP Software: Deeper functionality in SAP, Oracle, or similar enterprise systems.
• Project Management Tools: Asana, Trello, MS Project or other platforms for coordinating tasks and cross-department projects.
• Data Analysis Tools: Power BI, Tableau, or similar for financial reporting and dashboards.
• Travel & Scheduling Tools: Outlook calendar features, travel booking platforms for coordinating site visits or vendor meetings.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 40 pounds occasionally.
• Ability to visually inspect and interpret designs on screen and in print.
• Use of functional Core Tools

Working Conditions/Environment:

• This work is deadline-oriented, requires multitasking, fluctuating work schedule, and flexibility within the workday.
• Frequent use of a computer and other office equipment is necessary.
• Requires the ability for close vision, distance vision and depth perception.
• Requires working and interacting with others, both in person and through phone, electronic, and written correspondence, and the ability to listen effectively, communicate clearly, maintain attention to detail, and perform focused work.

Compensation Classification:

FLSA Status: Non-Exempt (subject to review based on actual job duties and compensation)

• Team Member Ownership/ESOP
• Company Paid Long and Short-Term Disability Insurance
• Ten (10) paid holidays