Finance & Admin Specialist — ESOP Growth & Impact

IMMI; Westfield (IN); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Team Member Ownership/ESOP

Company Paid Disability Insurance

Ten (10) paid holidays

Job summary

IMMI, a growing manufacturing company in Westfield, Indiana, seeks a Finance and Administrative Assistant to support CAPE, our Center for Advanced Product Evaluation. You will handle invoicing, accounts payable/receivable, budgeting, and financial recordkeeping while ensuring efficient office operations.

The ideal candidate has an associate or bachelor’s degree in accounting or related field and 2–5 years of finance or admin experience, with strong MS Office and communication skills.

Qualifications

• Associate or bachelor degree in accounting/finance or related field.
• 2–5 years of experience in finance, accounting, or administrative support, preferably in manufacturing or automotive industries.
• Strong knowledge of basic accounting principles, bookkeeping, and financial reporting.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, time-management, and attention-to-detail skills.
• Ability to multitask, prioritize work, and manage multiple tasks effectively.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Issue invoices to customers and issue purchase orders to suppliers.
• Receive goods and services into the ERP system as required.
• Assist with accounts payable and accounts receivable processes, ensuring compliance with company policies and accounting standards.
• Maintain financial records, journals, and ledgers for CAPE projects and operations.
• Support budget monitoring, month-end and year-end closing activities, reconciliations, and financial reporting.
• Prepare basic financial reports, expense summaries, and budget tracking documentation.
• Ensure confidentiality of financial and customer information in all activities.
• Coordinate and manage office operations, including procurement of supplies and vendor relationships.
• Assist with HR-related administrative tasks, including onboarding and employee records.

Skills

Accounting knowledge

Communication

Organization

Multitasking

Discretion

Education

Bachelor's or Associate degree in Accounting/Finance/Business Admin

Tools

Microsoft Office Suite

Accounting Software (QuickBooks/SAP)

Oracle

Job description

IMMI, a growing manufacturing company in Westfield, Indiana, seeks a Finance and Administrative Assistant to support CAPE, our Center for Advanced Product Evaluation. You will handle invoicing, accounts payable/receivable, budgeting, and financial recordkeeping while ensuring efficient office operations.

The ideal candidate has an associate or bachelor’s degree in accounting or related field and 2–5 years of finance or admin experience, with strong MS Office and communication skills.