Finance Admin & Projects Lead (Hybrid, 9‑Month Contract)

Strathcona County; Sherwood, Northern (AR, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Extended health and dental coverage

Health and wellness spending account

Life and disability insurance

Retirement and pension programs

Earned day off program

Employee and family assistance program

Job summary

Strathcona County is seeking an Administrative Assistant to support two Managers in a high-volume, dynamic department. The role requires independence, proactive problem solving and strong communication to ensure all administrative needs are met.

This is a temporary full-time posting for up to 9 months with a hybrid work arrangement. The successful candidate will manage calendars, correspondence, meetings, and core documentation using SharePoint, Office 365 tools and related systems.

Qualifications

• High school diploma with at least five years of related experience.
• Office Administration certificate or diploma is an asset.
• Strong communication and professional image with internal/external clients.
• Excellent organizational and time-management skills under high workload.
• Ability to work independently and handle priorities on short notice.
• Proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Act as first point of contact for both Manager offices; record deadlines and evaluate issues.
• Provide calendar, email management, and correspondence support.
• Schedule, organize and assist with meetings, workshops and events including agendas and minutes.
• Admin of SharePoint sites and internal web pages; act as SME for improvements.
• Coordinate and proofread reports, presentations and enclosures for Council/Executive reports.
• Coordinate information for reports, policies, bylaws and procedures; use workflow system.
• Develop administrative processes and assist with implementation for branch effectiveness.
• Monitor project/documents, records, and spreadsheets; manage project task reminders.
• Perform procurement and contracting duties: contracts, POs, requisitions, RFPs.
• Ensure branch records align with retention policy and archiving guidelines.
• Support review of training materials, formatting and County standards.
• Maintain onboarding/offboarding checklists and branch HR processes.

Skills

Communication skills

Organization

Customer service

Independence

Adaptability

Education

High school diploma

Office Administration certificate

Tools

Microsoft Office

SharePoint

TEAMS

OneDrive

Visio

e-Scribe

Outlook

Job description

Strathcona County is seeking an Administrative Assistant to support two Managers in a high-volume, dynamic department. The role requires independence, proactive problem solving and strong communication to ensure all administrative needs are met.

This is a temporary full-time posting for up to 9 months with a hybrid work arrangement. The successful candidate will manage calendars, correspondence, meetings, and core documentation using SharePoint, Office 365 tools and related systems.