Finance Admin & Data Clerk - Onsite

City of University City; University City (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

City of University City is seeking an Administrative Assistant II to provide intermediate-level administrative and clerical support in the Finance department. The role includes data entry, processing payments, preparing notices, and maintaining organized records under moderate supervision.

Ideal candidates have a high school diploma with 3–6 years of experience, with an associate degree preferred and notary preferred.

Qualifications

• High school diploma or equivalent with 3-6 years of experience.
• Associate degree preferred.
• Notary preferred.

Responsibilities

• Perform routine and semi-routine clerical and administrative tasks to support departmental operations
• Complete intake, processing, and tracking of applications, forms, and related documentation
• Input and maintain accurate data in database systems and process associated payments
• Prepare, compile, and distribute correspondence, notices, and renewal materials
• Maintain organized records, files, and documentation in accordance with established procedures
• Respond to inquiries and follow up with applicants, customers, or stakeholders regarding incomplete or delinquent items
• Assist with preparing reports, posting information, and supporting departmental communications
• Collaborate with team members and other departments to ensure efficient workflow
• Assist with Sanitation billing and collections
• Perform additional administrative duties as assigned

Skills

Attention to detail

Record keeping

Communication skills

Administrative procedures

Independence

Public works knowledge

Education

High school diploma or equivalent

Associate degree preferred

Notary preferred

Job description

City of University City is seeking an Administrative Assistant II to provide intermediate-level administrative and clerical support in the Finance department. The role includes data entry, processing payments, preparing notices, and maintaining organized records under moderate supervision.

Ideal candidates have a high school diploma with 3–6 years of experience, with an associate degree preferred and notary preferred.