Finance & Accounting Professional

University of Colorado Boulder; Boulder (CO); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Tuition assistance

Transit/eco pass

Job summary

University of Colorado Boulder is seeking a Finance & Accounting Professional in Boulder to manage fiscal operations for the VCAA Financial Service Center. Responsibilities include accounting, expense reporting, procurement support, and maintaining internal controls in line with University policies.

The role emphasizes accuracy, timely processing, and collaboration with multiple units, with a flexible remote/hybrid work setup.

Qualifications

• Bachelor's degree in accounting, finance, business administration, natural/social sciences or a related field.
• One year of technical accounting experience.
• A combination of education and/or accounting/finance experience may be substituted.

Responsibilities

• Creates expense journal entries, budget journal entries and cash transfers for VCAA FSC units.
• Reviews monthly financials from the finance system and performs month-end close journal entries.
• Handles procurement card processes and manages POs/BPOs, ensuring accurate and timely payments.
• Reviews procurement policies and maintains centralized cardholder records and approval workflows.
• Prepares periodic financial reports for FSC-supported unit directors and finance personnel.

Skills

Technical accounting

Procurement card

Concur Travel

Education

Bachelor's degree in accounting, finance, or related field

Tools

PeopleSoft

Cognos

Concur

CU Marketplace

Job description

Job Summary

The Division of Academic Affairs at CU Boulder invites applicationsfor a Finance & Accounting Professional! This role isresponsible for fiscal management, accounting, expense reportingand procurement support for the VCAA Financial Service Center(FSC). This position develops and maintains accounting principles,practices and procedures to ensure accurate, timely processing andcompliance with federal, state, university and VCAA policies andprocedures. This position dedicates time to assigned units withinthe VCAA FSC by providing a central business resource. The scope ofthis position may expand to serve other units as the FSC grows,depending on available resources. Professionals are responsible for exercising discretion, analyticalskill, personal accountability, and responsibility. Work involvescreating, integrating, applying, and sharing knowledge directlyrelated to a professional field. The Provost's Office is the face of the Division of AcademicAffairs, as such the work unit is oriented toward providing servicethat supports the institution's academic role and mission. TheDivision of Academic Affairs is led by the Provost, and exists tonurture, foster and support the development of outstanding academicresearch and instructional programs on the University of ColoradoBoulder campus to ensure our students are offered academicexcellence in their undergraduate and graduate educations. CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The Division of Academic Affairs is responsible for meeting the mission of the University of Colorado Boulder to serve as thestate’s comprehensive graduate research university with selectiveadmission standards, offering a comprehensive array ofundergraduate, master’s and doctoral degree programs. We accomplishthat mission through the vision that the University of ColoradoBoulder be an authority in identifying and addressing thehumanitarian, social and technological challenges of the 21stcentury. Within the division, the Office of Academic Planning and Assessmentengages in academic planning, accreditation and assessment andsupervises student success initiatives. The Office of AcademicResource Management develops academic resource strategy andanalysis in support of the university’s mission. Central to thesupport of the academic mission is the recruitment, retention anddevelopment of faculty, a process managed by the Office of FacultyAffairs. The Research and Innovation Office creates global impact inresearch, innovation, scholarship and creative work by encouragingand supporting collaboration, transformation and leadership, andthe Division of Student Affairs provides the programs, services andresources that support student well-being and academic andco-curricular success. Our colleges and schools offer a wide range of world-class academic and enrichment opportunities, and theGraduate School works to promote academic excellence, advocates onbehalf of graduate students, and fosters community across allgraduate programs. The Office of Undergraduate Education supervisesthe academic undergraduate experience and collaborates with otherunits to ensure that students have access to the resources theyneed to succeed.

What Your Key Responsibilities Will Be

Accounting and Finance Support

• Creates expense journal entries, budget journal entries andcash transfers as needed for supported VCAA FSC units.
• Assists units with reviewing monthly financials from thefinance system and creates month-end close journal entries asneeded for assigned units.
• Handles, communicates and completes fiscal year-end closerequirements for VCAA FSC units and works with units to ensureaccurate and timely processing of all fiscal year-end duties. Thisrequires monitoring of purchase orders (POs), standing purchaseorders (SPOs), procurement card transactions, expensereimbursements, additional pay forms (APFs) and fiscal year-endjournal entries to ensure they are completed accurately, in atimely manner, and in compliance with University requirements forfiscal year-end close.
• Collaborates with VCAA FSC colleague(s) to create and maintaincurrent VCAA FSC internal procedure documents for all financialprocesses.
• Develops and improves workflow processes for increasedefficiency. Educates VCAA FSC supported unit members on thoseprocesses including any changes.
• Identifies instances of overspending against PO/SPOs and workswith VCAA FSC unit members, vendors and/or the Procurement ServiceCenter (PSC) to resolve them.
• Processes honorarium payments for VCAA FSC units and ensuresW-9's and scope of work are completed in compliance with Universityrequirements to ensure accurate and timely processing.
• Processes cash receipts for VCAA FSC units.
• Creates, routes, and submits additional pay forms for VCAA FSCunits in conjunction with VCAA HR team, as requested. This requiresthe ability to identify the appropriate approval workflow for thepayee and coordination with initiating department, approval unitand the HR Service Center (HRSC) to ensure accurate and timelypayment to payee.
• Determines when to bring up questionable charges tohigher-level decision makers when appropriate.
• Undertakes ad-hoc queries in the financial systems to researchand identify appropriate speedtype(s) and/or account codes for VCAAFSC unit members.
• Conducts training sessions with VCAA FSC users to encouragemore efficient and complete methods of document retrieval andsharing, including utilization of paperless receipt processingfunction and the mobile app for the university’s expense and travelmanagement system.
• Communicates with department contacts the process for settingup unique speedtypes for the Distinguished Professor researchallocations. Creates journal entry to allocate research fundsannually or as directed by the VCAA Budget Director.
• Trains and mentors new VCAA FSC staff, as needed.

Procurement

• Handles procurement card processes for all VCAA FSCcardholders. Creates expense reports in the expense managementsystem, allocates charges to appropriate speedtypes and accountcodes, provides accurate and timely expense reporting and ensurescompliance with University and VCAA policies and procedures.
• Handles procurement-related activity such as POs and BPOs inthe university’s procurement system for VCAA FSC unit members.Handles invoice payments against POs/BPOs by ensuring unit approvalto pay is authorized and receiving in the procurement system hasbeen completed. Investigates and resolves discrepancies. Ensurespayment accuracy and compliance with University controls.
• Regularly reviews system controller, PSC, Campus Controllernewsletters, policies, and procedure updates to ensure ongoingknowledge, skills and abilities needed to provide consistentsupport for the VCAA FSC units regarding procurement.
• Answers accounting and procurement policy questions byreferring to and interpreting appropriate policies and procedures.Evaluates requests per federal, state, university and VCAA policiesand decides on most appropriate means of purchase.
• Maintains accurate centralized cardholder records for internalVCAA FSC use, including approval workflow guidelines and updatesprofiles.
• Identifies procurement card user training needs and developsprograms and resources to address those needs.
• Provides proactive outreach to VCAA FSC cardholders outliningwhat is required and needed to meet fiscal year-end timelines.
• Monitors and reconciles procurement card expenses to ensureappropriate receipts and documentation are provided.
• Collaborate with purchasing agents, vendors and staff tofacilitate purchasing, conduct problem resolution and avoidafter-the-fact purchasing situations.

Travel and Expense Reimbursement

• Handles the travel reimbursement process for all VCAA FSC unitmembers. Retrieves receipts and other documentation and generatestimely and accurate expense reports on behalf of travelers,allocating charges to appropriate accounts, and ensuring compliancewith University and VCAA policies and procedures.
• Maintains accurate cardholder records, and update profiles(e.g., approval structures).
• Regularly reviews system controller, PSC, Campus Controllernewsletters, policies, and procedure updates to ensure ongoingknowledge, skills and abilities needed to provide consistentsupport for the VCAA FSC units regarding travel and expensereimbursement.
• Identifies traveler and travel card training needs and developsprograms and resources to address those needs.

Reconciliation and Analysis

• Reviews and reconciles monthly statements; audits andidentifies errors or unallowable expenditures on financialstatements and works with the appropriate units to correct theerrors. Undertakes ad-hoc queries in the financial system toresearch and resolve accounting issues.
• Handles BPO contracts in the procurement system on an annualbasis. Ensures billing, invoicing and payment occurs in a timelymanner. Ensures BPO contracts are either renewed or terminated in atimely manner to meet compliance guidelines for fiscal year endprocesses and procedures.
• Assists in creating budget submission templates for areas underthe Provost's Office.
• Prepares periodic financial reports for FSC-supported unitdirectors or financial personnel for current and future budgetforecasting. Review reports with unit’s director or financepersonnel and identifies trends and strategies for staying withinallocated budget.
• Supports special projects for the VCAA FSC supported units andthe Office of the Provost.

What You Should Know

This position offers a primarily remote, hybrid work modality withsome in person meetings required based on the business needs of theoffice.

What We Can Offer

The annual salary range for this full-time position is$60,000-$65,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. Explore additional perks and programs throughthe CU Advantage program.

Be Statements

Be collaborative. Be inspired. Be Boulder.

What We Require

• Bachelor's degree in accounting, finance, businessadministration, natural/social sciences or a related field from anaccredited college or university.
• One year of technical accounting experience.
• A combination of education and/or accounting/finance experiencemay be substituted.

What You Will Need

• Ability to thrive both independently as well as on a team.
• Strong attention to detail and accuracy.
• Outstanding interpersonal and customer service skills.
• Ability to establish and maintain effective and trustingworking relationships with faculty, administrators, staff, andstudents.

What We Would Like You to Have

• Experience working in higher education.
• Experience with Concur Travel and Expense reimbursementsoftware, or similar systems.
• Experience with PeopleSoft and/or Cognos reporting, or similarsystems.
• Experience with CU Marketplace, or similar procurementsystems.

Please apply by September 9, 2026 for consideration.