Filevine Administrator - Boca Raton

Filevine; Boca Raton (FL); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Dynamic growth

Learning from leadership

Job summary

Filevine in Boca Raton, FL is seeking a detail-oriented Filevine Administrator to optimize the firm's use of the Filevine platform within legal operations. You will align technology solutions with the client’s goals, streamline workflows, and drive adoption across teams.

The role requires hands-on Filevine administration, strong knowledge of legal workflows, and experience in SaaS integrations. Travel to client offices is expected 2x per month; competitive compensation is offered.

Qualifications

• Hands-on administration of Filevine or comparable legal tech platforms.
• Deep understanding of legal workflows, regulatory compliance, and client service.
• Proficiency in managing SaaS ecosystems, including system integrations and automation.
• Strong project management with cross-functional leadership.
• Outstanding communication for user training and organizational change.
• Experience in a law firm, legal department, or paralegal role preferred.
• Willingness to travel to client offices 2x per month.

Responsibilities

• Provide expert guidance on system configurations and bespoke workflows.
• Resolve complex issues and deliver comprehensive training and self-service resources.
• Drive platform adoption through feature rollouts and process improvements.
• Maintain expertise on the Filevine roadmap and updates.
• Oversee onboarding/offboarding workflows to ensure data integrity.
• Audit workflows to realign tools with operational goals.

Skills

Filevine admin

Legal workflows

SaaS integrations

Cross-functional leadership

User training

Technical support

Platform adoption

Tools

Filevine

Workflow automation tools

Job description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform-where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine's rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Job Summary:

We are seeking a detail-oriented and tech-savvy Filevine Administrator with strong experience

in legal operations and project management to assist customers in optimizing their use of

Filevine legal tech platform. This role is integral in aligning technology solutions with the client

law firm’s operational goals, ensuring streamlined workflows, and driving adoption across

teams.

This role will be covering a customer in Boca Raton, FL

What You'll Do:

• Strategic Advisory: Provide expert guidance on system configurations and bespoke workflows to ensure the platform is architecturally aligned with the firm’s organizational structure.

• Operational Troubleshooting & Enablement: Resolve complex technical issues while fostering a culture of self-sufficiency through comprehensive training, documentation, and scalable self-service resources.

• Platform Optimization & Adoption: Drive organization-wide engagement by spearheading feature rollouts and identifying high-impact process improvements that maximize platform ROI.

• Product Evangelism & Continuous Education: Maintain deep subject matter expertise on the Filevine product roadmap (LEX, milestones, and iterative updates) to ensure the firm remains at the forefront of platform capabilities.

• Lifecycle Management: Oversee the technical components of personnel transitions, ensuring seamless onboarding and offboarding workflows to maintain data integrity and user productivity.

• Business Process Auditing: Systematically evaluate existing workflows to identify inefficiencies and realign digital tools with the firm's broader operational objectives.

What You'll Need:

• Technical Expertise: Hands-on administration of Filevine or comparable legal technology platforms.

• Domain Knowledge: Deep understanding of legal workflows, regulatory compliance, and high-level client service standards.

• System Integration: Proficiency in managing SaaS ecosystems, including system integrations and end-to-end process automation.

• Collaborative Leadership: Strong project management skills with a proven ability to lead cross-functional initiatives.

• Educational Impact: Outstanding communication abilities tailored for user training, technical support, and organizational change management.

• Technological Advocacy: A passion for solving complex problems, driving platform adoption, and empowering legal teams through technology.

• Industry Background: Previous experience in a law firm, legal department, or paralegal role is strongly preferred.

• Willingness to travel to Client office(s) 2x per month

Compensation Information: 80,000 - 95,000

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [email protected]

Cool Company Benefits:

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Competitive & Fair Pay
• Opportunity to learn from a dedicated leadership team

Privacy Policy Notice

Filevine will handle your personal information according to what's outlined in our.

Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.