Filevine Administrator - Los Angeles

Filevine; Los Angeles (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Learning from leadership

Dynamic company environment

Job summary

Filevine, a Legal AI company based in Los Angeles, seeks a detail-oriented Filevine Administrator to optimize the firm's use of the platform and align workflows with operational goals.

You will lead system configurations, automate processes, train teams, and manage platform updates while partnering with legal staff to maximize adoption and ROI across matters. Must be fluent in English and Spanish and able to work in the LA area.

Qualifications

• Hands-on administration of Filevine or similar legal tech.
• Strong knowledge of legal workflows and regulatory compliance.
• Experience in SaaS ecosystems, workflow automation, and platform administration.
• Bilingual English and Spanish proficiency.
• Experience in a law firm, legal department, or paralegal role preferred.

Responsibilities

• Advise on system configurations and bespoke workflows.
• Troubleshoot issues and provide scalable training and documentation.
• Drive platform adoption and ROI through feature rollouts.
• Stay updated on Filevine roadmap and product updates.
• Oversee onboarding/offboarding to maintain data integrity.
• Audit and realign workflows with firm objectives.

Skills

Filevine administration

SaaS systems

Project management

Bilingual English/Spanish

Training & support

Tools

SaaS integrations

Workflow automation

Job description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Job Summary

We are seeking a detail-oriented and tech-savvy Filevine Administrator with strong experience in legal operations and project management to assist customers in optimizing their use of Filevine legal tech platform. This role is integral in aligning technology solutions with the client law firm’s operational goals, ensuring streamlined workflows, and driving adoption across teams. The ideal candidate brings a background in technical system administration paired with proven experience in SaaS ecosystems, workflow automation, and platform administration. You’ll serve as both a problem-solver and a strategic advisor, capable of leading cross-functional initiatives, managing platform updates, and training staff.

Must be in the LA Area

What You'll Do

• Strategic Advisory: Provide expert guidance on system configurations and bespoke workflows to ensure the platform is architecturally aligned with the firm’s organizational structure.
• Operational Troubleshooting & Enablement: Resolve complex technical issues while fostering a culture of self-sufficiency through comprehensive training, documentation, and scalable self-service resources.
• Platform Optimization & Adoption: Drive organization-wide engagement by spearheading feature rollouts and identifying high-impact process improvements that maximize platform ROI.
• Product Evangelism & Continuous Education: Maintain deep subject matter expertise on the Filevine product roadmap (LEX, milestones, and iterative updates) to ensure the firm remains at the forefront of platform capabilities.
• Lifecycle Management: Oversee the technical components of personnel transitions, ensuring seamless onboarding and offboarding workflows to maintain data integrity and user productivity.
• Business Process Auditing: Systematically evaluate existing workflows to identify inefficiencies and realign digital tools with the firm’s broader operational objectives.

What You'll Need

• Technical Expertise: Hands‑on administration of Filevine or comparable legal technology platforms.
• Domain Knowledge: Deep understanding of legal workflows, regulatory compliance, and high‑level client service standards.
• System Integration: Proficiency in managing SaaS ecosystems, including system integrations and end‑to‑end process automation.
• Collaborative Leadership: Strong project management skills with a proven ability to lead cross‑functional initiatives.
• Bilingual Requirement: Must be fully proficient in both English and Spanish.
• Educational Impact: Outstanding communication abilities tailored for user training, technical support, and organizational change management.
• Technological Advocacy: A passion for solving complex problems, driving platform adoption, and empowering legal teams through technology.
• Industry Background: Previous experience in a law firm, legal department, or paralegal role is strongly preferred.

Compensation Information: 80,000 - 95,000

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [e-mail]

Cool Company Benefits

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Competitive & Fair Pay
• Opportunity to learn from a dedicated leadership team

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.

Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.