Field Timekeeping Coordinator

Sprint Mechanical; United States; Remote; USD 52,000 - 76,000; Full time

Job summary

Sprint Mechanical is seeking a Field Timekeeping Coordinator to oversee timekeeping, payroll coordination, labor reporting, and manpower administration on large-scale construction projects. The role ensures accurate hours, classifications, schedules, cost codes, and per diem while meeting payroll deadlines.

The coordinator collaborates with field supervision, project management, payroll, accounting, and employees to resolve discrepancies and maintain compliant labor records across projects,

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Ability to accurately process and reconcile large volumes of employee timekeeping data.
• Proficiency with Microsoft Excel, Outlook, and related business applications.
• Ability to manage multiple priorities and meet strict weekly payroll deadlines.

Responsibilities

• Collect, review, verify, and process employee time records for assigned projects.
• Ensure employee hours are accurately recorded and submitted according to established payroll deadlines.
• Verify regular time, overtime, double time, shift differentials, and other applicable pay categories.
• Review employee classifications, schedules, and work assignments for accuracy.
• Track and verify per diem and other project-specific payroll requirements.
• Research and resolve missing punches, incorrect hours, and other timekeeping discrepancies.
• Coordinate payroll corrections with employees, supervisors, Payroll, and Accounting.
• Maintain accurate supporting documentation for timekeeping adjustments and corrections.
• Verify employee hours are charged to the correct project, phase, activity, and cost code.
• Work closely with Foremen and Superintendents to confirm daily labor allocations.
• Maintain accurate records of direct and indirect labor.
• Identify unusual or inconsistent labor charges and communicate discrepancies to project leadership.
• Support Project Controls and Accounting with labor-hour and cost reporting.
• Maintain current employee and project manpower rosters.
• Track new hires, transfers, schedule changes, layoffs, terminations, and other workforce changes affecting timekeeping.
• Coordinate with field leadership to confirm employee work schedules and schedule changes.
• Prepare daily and weekly manpower reports as required.
• Assist employees and supervisors with timekeeping questions and system issues.
• Communicate payroll deadlines and timekeeping requirements to field personnel.
• Maintain complete and accurate timekeeping and payroll-support documentation.
• Ensure time records comply with Sprint Mechanical policies, project requirements, and applicable collective bargaining agreements or Project Labor Agreements (PLAs).
• Support prevailing wage and certified payroll documentation when applicable.
• Maintain confidentiality of employee payroll and personal information.
• Assist with internal reviews, payroll audits, and reconciliation of timekeeping records.
• Identify discrepancies or potential compliance concerns and promptly elevate them to appropriate leadership.
• Prepare labor-hour, manpower, and other timekeeping reports for project leadership.
• Maintain organized electronic and/or physical timekeeping records.
• Provide timely labor information for Project Management, Project Controls, Payroll, and Accounting.
• Support project forecasting and workforce reporting by providing accurate labor-hour information.
• Perform additional project administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Timekeeping data processing

Communication skills

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Miter

Procore

NetSuite

Job description

Sprint Mechanical is seeking a highly organized and detail-oriented Field Timekeeping Coordinator to support workforce timekeeping, payroll coordination, labor reporting, and manpower administration on large-scale construction projects. The Field Timekeeping Coordinator is responsible for ensuring employee hours, classifications, work schedules, cost codes, per diem, and other payroll-related information are accurately recorded, reviewed, and submitted within established deadlines. This position works closely with field supervision, project management, payroll, accounting, and employees to maintain accurate labor records and quickly resolve timekeeping discrepancies. Experience supporting semiconductor, data center, industrial, or other large-scale construction projects is preferred.

Location: Project-Based Travel Employment Type: Full-time Industry: Industrial / Commercial Construction Specialty Projects: Data Centers & Semiconductor Facilities (Preferred)

Key Responsibilities

Timekeeping & Payroll Coordination

• Collect, review, verify, and process employee time records for assigned projects
• Ensure employee hours are accurately recorded and submitted according to established payroll deadlines
• Verify regular time, overtime, double time, shift differentials, and other applicable pay categories
• Review employee classifications, schedules, and work assignments for accuracy
• Track and verify per diem and other project-specific payroll requirements
• Research and resolve missing punches, incorrect hours, and other timekeeping discrepancies
• Coordinate payroll corrections with employees, supervisors, Payroll, and Accounting
• Maintain accurate supporting documentation for timekeeping adjustments and corrections

Labor & Cost Coding

• Verify employee hours are charged to the correct project, phase, activity, and cost code
• Work closely with Foremen and Superintendents to confirm daily labor allocations
• Maintain accurate records of direct and indirect labor
• Identify unusual or inconsistent labor charges and communicate discrepancies to project leadership
• Support Project Controls and Accounting with labor-hour and cost reporting

Workforce & Manpower Coordination

• Maintain current employee and project manpower rosters
• Track new hires, transfers, schedule changes, layoffs, terminations, and other workforce changes affecting timekeeping
• Coordinate with field leadership to confirm employee work schedules and schedule changes
• Prepare daily and weekly manpower reports as required
• Assist employees and supervisors with timekeeping questions and system issues
• Communicate payroll deadlines and timekeeping requirements to field personnel

Compliance & Documentation

• Maintain complete and accurate timekeeping and payroll-support documentation
• Ensure time records comply with Sprint Mechanical policies, project requirements, and applicable collective bargaining agreements or Project Labor Agreements (PLAs)
• Support prevailing wage and certified payroll documentation when applicable
• Maintain confidentiality of employee payroll and personal information
• Assist with internal reviews, payroll audits, and reconciliation of timekeeping records
• Identify discrepancies or potential compliance concerns and promptly elevate them to appropriate leadership

Reporting & Project Support

• Prepare labor-hour, manpower, and other timekeeping reports for project leadership
• Maintain organized electronic and/or physical timekeeping records
• Provide timely labor information for Project Management, Project Controls, Payroll, and Accounting
• Support project forecasting and workforce reporting by providing accurate labor-hour information
• Perform additional project administrative duties as assigned

Experience & Qualifications

Required

• High school diploma or equivalent
• Strong attention to detail and organizational skills
• Ability to accurately process and reconcile large volumes of employee timekeeping data
• Strong communication and problem-solving skills
• Proficiency with Microsoft Excel, Outlook, and related business applications
• Ability to manage multiple priorities and meet strict weekly payroll deadlines
• Ability to maintain confidentiality when handling employee and payroll information

Preferred

• 1–3 years of construction timekeeping, payroll, or project administration experience
• Experience supporting a large craft or field workforce
• Semiconductor, data center, advanced manufacturing, or industrial construction experience
• Knowledge of union agreements and Project Labor Agreements (PLAs)
• Experience with prevailing wage and certified payroll requirements
• Experience with electronic timekeeping, payroll, ERP, or construction management systems
• Familiarity with Miter, Procore, NetSuite, or similar platforms

Physical Requirements

• Ability to work in a project office within an active construction environment
• Ability to sit or stand for extended periods
• Ability to walk active jobsites as necessary
• Ability to safely access field offices and construction areas
• Ability to work the project schedule necessary to support timekeeping and payroll deadlines

Work Environment

The Field Timekeeping Coordinator operates in a fast-paced construction environment where accuracy, confidentiality, responsiveness, and meeting payroll deadlines are critical. This position requires frequent interaction with craft employees, Foremen, Superintendents, Project Management, Payroll, Accounting, and Project Controls. The Field Timekeeping Coordinator must be able to professionally address discrepancies while maintaining accurate records and consistent application of company and project requirements.

Why Sprint Mechanical?

Accurate timekeeping is essential to our employees, our projects, and our clients. Our Field Timekeeping Coordinators play an important role in ensuring employees are paid accurately and timely while providing project leadership with reliable labor and manpower information.

Sprint Mechanical is committed to teamwork, accountability, operational excellence, and continuous improvement — Powered by People. Driven by Quality.

Equal Opportunity Statement

Sprint Mechanical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.

High school diploma or equivalent. Strong attention to detail, organizational, communication, and problem-solving skills. Ability to accurately process and reconcile large volumes of employee timekeeping data, manage multiple priorities, meet strict weekly payroll deadlines, and maintain confidentiality of employee and payroll information. Proficiency with Microsoft Excel, Outlook, and related business applications. Preferred: 1–3 years of construction timekeeping, payroll, or project administration experience; experience supporting a large craft or field workforce; semiconductor, data center, advanced manufacturing, or industrial construction experience; knowledge of union agreements and Project Labor Agreements (PLAs); prevailing wage and certified payroll experience; familiarity with Miter, Procore, NetSuite, or similar platforms.