Field Sales Selling - 180-Administrative Assistant

G&J-Pepsi-Col; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

G&J-Pepsi-Col is seeking a dedicated administrative professional to provide confidential, high-quality support to assigned managers and work groups, helping the company achieve its goals.

The role covers a broad range of tasks including calendar management, correspondence, travel arrangements, meeting coordination, and preparation of reports and presentations, with a strong emphasis on accuracy, multi-tasking, and customer service.

Qualifications

• High School Diploma or GED required; associates degree strongly preferred.
• 3-5 years of administrative support experience in sales/operations/production/distribution environments.
• Proficiency in Microsoft Office Suite including Access.

Responsibilities

• Provides general administrative support to assigned individuals and work groups.
• Communicates with customers, suppliers, and internal teams regarding information requests and issues.
• Manages mail, messages, and courier deliveries; prepares memos, presentations, and reports.

Skills

Attention to detail

Multitasking

Time management

Education

High School Diploma or GED

Associates degree in business management

Tools

Microsoft Office Suite

Access

Job description

To provide confidential, professional administrative support to assigned managers and work groups' so the company can achieve its goals and objectives

Essential Functions

• Provides general administrative support (e.g. copying, faxing, mailing, filing, telephone and email support, calendar administration, expense reports, preparing presentations, attending meetings, taking minutes, travel arrangements) to assigned individuals and work groups.
• Communicates with customers and/or suppliers, management team and other employees regarding requests for information; supervisor and management team regarding any problems or issues (e.g. employee concerns, consumer/customer/supplier issues).
• Collects, sorts, distributes and prepares mail, messages or courier deliveries.
• Processes and prepares memos, presentations, reports and other documents according to established standards.
• Completes and maintains designated reports, and other paperwork according to established company policy; completes time-off requests.
• Transmits information or documents to customers, suppliers, and employees using computer, mail or facsimile machine.
• Greets individuals entering facility; determines nature and purpose of visits and escorts them to specific destinations.
• Schedules and reserves space and/or equipment for meetings and prepares list of and tracks participants.
• Maintains confidentiality of financial information, pricing, customer and supplier information, passwords to websites (e.g. credit card companies) and other sensitive and confidential information.
• Works assigned schedule, exhibits regular and predictable attendance and works outside of the normal schedule as required to meet workload demands. Performs other related duties as required.

Requirements

Education

High School Diploma, GED or equivalent degree required; Associates degree in business management or related field strongly preferred.

Experience

3-5 years of previous administrative support in a sales/operations/production/distribution environment required.

Computer Skills

Proficiency in Microsoft Office Suite, including Access.

Other Requirements

Knowledge of: Microsoft Office Suite including Access; Business Intelligence Reporting; beverage industry. Skill in: internal and external customer service. Ability to: work quickly, efficiently and independently; multi-task; prioritize; be detail oriented; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; adapt to change; problem solve; operate a computer, copier, printer, fax machine; read and write. Other functions, skills and abilities may also apply.