Field Project Manager: Operations & Documentation Lead

Ivey Design Build; Town of Florida (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

The Field Project Manager at Ivey Design Build coordinates field and office operations to keep projects on schedule and well-documented. You will organize documentation, schedules, materials, and communications across Operations, Design, Accounting, and Field.

This role ensures accurate progress, timely reporting, and clear accountability from kickoff through closeout, with a focus on efficiency and seamless information flow for clients and vendors.

Qualifications

• Experience coordinating field and office activities.
• Ability to organize large volumes of project documentation.
• Strong communication with operations, design, accounting and field teams.

Responsibilities

• Manage project documents and digital filing systems for each job.
• Track submittals, RFIs, finish schedules, and approvals.
• Prepare meeting agendas and meeting minutes for internal/client meetings.
• Support contracts, purchase orders, and vendor communications.
• Distribute updated drawings and revisions to field teams and vendors.
• Maintain an updated Project Tracker for active jobs.
• Assist in maintaining the master project schedule with the team.
• Update weekly milestone logs and share with the team every Monday.
• Coordinate material delivery tracking and installation timelines.
• Notify operations of schedule changes and potential delays.
• Gather vendor invoices and support draw requests and client billing summaries.
• Collect project updates for weekly and Thursday client reports.
• Maintain open-item lists and responsibilities for each project.
• Provide weekly progress recaps to Operations and field teams.
• Manage day-to-day communications with vendors and consultants.
• Assist QC in maintaining logs and track punch-list items to completion.
• Assemble closeout binders and archive final documentation.

Skills

Project coordination

Documentation control

Schedule management

Vendor communication

Job description

The Field Project Manager at Ivey Design Build coordinates field and office operations to keep projects on schedule and well-documented. You will organize documentation, schedules, materials, and communications across Operations, Design, Accounting, and Field.

This role ensures accurate progress, timely reporting, and clear accountability from kickoff through closeout, with a focus on efficiency and seamless information flow for clients and vendors.