Field Project Coordinator

Strobel-Energy-Group-LLC; Billings (MT); On-site; USD 38,000 - 48,000; Full time

Job summary

Strobel-Energy-Group-LLC is seeking a Field Coordinator in Billings, MT to provide administrative support and clerical tasks for daily operations. Responsibilities include document control, meeting minutes, and managing timekeeping and invoices.

The role requires strong MS Office skills, multitasking ability, and customer service orientation. A team-based approach and clear communication are essential for success.

Qualifications

• Proficient with Microsoft Office products.
• Ability to prioritize and multi-task to meet deadlines.
• Team player who is willing to assist in various tasks.
• Customer service oriented with strong communication skills.
• Ability to manage multiple duties simultaneously.

Responsibilities

• Document Control/Record Keeping.
• Document and record meeting minutes.
• Examine documents, materials, and products, and monitor work processes for completeness, accuracy, and conformance to standards.
• Collect superintendent daily reports, weekly project pictures and safety documentation; review for completeness and include in project documentation.
• Third-party rented equipment management.
• Request and submit purchase orders.
• Maintain files and records so they remain updated and easily accessible.
• Collect and verify timekeeping information for employees.
• Administer new hire and termination process, and employee benefit administration.
• Receive, code & submit invoices and receipts to Accounting.
• Receive, label and store supplies, tools or equipment used in production.
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies and report shortages.
• Perform other duties as assigned.

Skills

Time management

Multitasking

Communication

Customer service

Team collaboration

Tools

Microsoft Office

Job description

The Field Coordinator will provide administrative support along with clerical tasks that aid in the daily operations.

Essential Duties and Responsibilities

• Document Control/Record Keeping.
• Document and record meeting minutes.
• Examine documents, materials, and products, and monitors work processes, in order to assess completeness, accuracy, and conformance to standards and specifications.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation.
• Third-party rented equipment management.
• Request and submit purchase orders.
• Maintain files and records so they remain updated and easily accessible.
• Collect and verify timekeeping information for employees.
• Administer new hire and termination process, and employee benefit administration.
• Receive, code & submit invoices and receipts to Accounting.
• Receive, label and store supplies, tools or equipment used in production.
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages.
• Perform other duties as assigned.

Required Qualifications

• Proficient with Microsoft Office products.
• Ability to prioritize and multi-task to meet deadlines.
• Team player who is willing to jump in and assist in various tasks.
• Customer service oriented.
• Strong communication skills – verbal and written
• Ability to successfully manage a number of duties simultaneously.

Equal Opportunity Employer, including disabled and veterans.