Field Project Coordinator

Strobel Energy Group; Billings, Northern (MT, KY); Hybrid; USD 25,000 - 36,000; Full time

Job summary

Strobel Energy Group is seeking a Field Coordinator to provide administrative support and perform clerical tasks essential to daily operations. You will manage document control, record minutes, and review project materials to ensure accuracy and conformance to standards.

The role involves processing invoices, purchase orders, and timekeeping information for field staff, while maintaining organized files and supplies.

Qualifications

• Proficient with Microsoft Office products.
• Ability to prioritize and multi-task to meet deadlines.
• Team player willing to jump in and assist in various tasks.
• Customer service oriented.
• Strong communication skills – verbal and written.
• Ability to successfully manage a number of duties simultaneously.

Responsibilities

• Document Control/Record Keeping.
• Document and record meeting minutes.
• Examine documents, materials, and products, and monitor work processes for completeness, accuracy, and conformance to standards.
• Collect superintendent daily reports, weekly project pictures and safety documentation, review for completeness and include in project documentation.
• Third-party rented equipment management.
• Request and submit purchase orders.
• Maintain files and records so they remain updated and easily accessible.
• Collect and verify timekeeping information for employees.
• Administer new hire and termination process, and employee benefit administration.
• Receive, code & submit invoices and receipts to Accounting.
• Receive, label and store supplies, tools or equipment used in production.
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies and report shortages.
• Perform other duties as assigned.

Skills

Microsoft Office

Prioritization

Team player

Customer service

Communication skills

Multitasking

Job description

The Field Coordinator will provide administrative support along with clerical tasks that aid in the daily operations.

Essential Duties and Responsibilities

• Document Control/Record Keeping.
• Document and record meeting minutes.
• Examine documents, materials, and products, and monitors work processes, in order to assess completeness, accuracy, and conformance to standards and specifications.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation.
• Third-party rented equipment management.
• Request and submit purchase orders.
• Maintain files and records so they remain updated and easily accessible.
• Collect and verify timekeeping information for employees.
• Administer new hire and termination process, and employee benefit administration.
• Receive, code & submit invoices and receipts to Accounting.
• Receive, label and store supplies, tools or equipment used in production.
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages.
• Perform other duties as assigned.

Required Qualifications

• Proficient with Microsoft Office products.
• Ability to prioritize and multi-task to meet deadlines.
• Team player who is willing to jump in and assist in various tasks.
• Customer service oriented.
• Strong communication skills – verbal and written
• Ability to successfully manage a number of duties simultaneously.

Equal Opportunity Employer, including disabled and veterans.