Field Operations Coordinator

Intex Electrical; Forney (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Major Medical Insurance

Dental Insurance

Vision Insurance

Sickness Plan

Short-Term Disability Insurance

Critical Illness Insurance

AD&D Coverage

Paid Holidays

Paid Vacation

401(k) Retirement Plan

Job summary

Intex Electrical is seeking a Field Operations Coordinator in Forney, TX to support field projects and operations with payroll, timesheets, and document control. You will manage Exaktime entries, verify timesheets, and prepare weekly invoices while updating pay rates and holiday pay.

You will maintain project documents and drawings, ensuring accuracy and timely access for field crews. The role requires strong communication skills, reliability, and proficiency with Rivet/Exaktime and Bluebeam.

Qualifications

• Must have solid communication skills both written and verbal.
• Must have own reliable transportation.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Intermediate level skills in MS Excel – formulas, pivot tables.

Responsibilities

• Assist with Field Operations and Document control for field projects and operations.
• Manage temporary employees: add to Exaktime, verify timesheets, prepare weekly invoices, update pay rates and holiday/vacation pay.
• Investigate payroll discrepancies and generate weekly reports/charts from Rivet.
• Update job site information, drawings, and documents on server; maintain up-to-date drawings.
• Print/submittals for field and assist in closeouts; support training and meetings.

Skills

Communication skills

MS Excel

Bilingual Spanish (plus)

Time management

Education

High School Diploma

Tools

Exaktime

Rivet Software

Bluebeam

Studio/Google Drive

Job description

Scope Of Work

The Field Operations Coordinator will assist with all related Manpower and Document control related to field projects and operations.

PAY RANGE: DOE

Primary Duties And Responsibilities

• Field Operations Coordinator will manage temporary employees: adding temporary employees to Exaktime, receiving/verifying weekly timesheets, creating temporary employee weekly invoices, updating pay rates, and verifying holiday/vacation pay.
• Investigate and report on any payroll discrepancies.
• Update weekly manual loading spreadsheets; email to managers as requested through the Rivet Software for all departments, Construction, SPG and Design Build.
• Enter approved Paid Time Off requests in Exaktime for temporary employees.
• Update managers of new hires/terminations for job site geographic information, utilizing Rivet software.
• Provide weekly reports/charts from Rivet as requested.
• The FO Coordinator will assist the General Superintendent in preparing documents for Superintendent/ Foreman training and monthly meetings.
• The FO Coordinator will assist in keeping all job documents in good order, along with keeping drawing sets up to date on the server.
• The FO Coordinator will need to be fluent in Bluebeam, along with Studio/Google Drive to set up jobs and make sure the field team has the correct and most recent/accurate drawings on hand.
• The FO Coordinator will assist with compiling as built drawings at the end of each project and assist in closeouts.
• The FO Coordinator will assist the PC/PM on each project with developing the Panel schedules and Engraved equipment labels associated with each project.
• The FO Coordinator will ensure all documents are saved properly and align with the current set of project documents on the Customer shared site portals, including Drawings, ASI’s, PR’s, RFI’s etc..
• The FO Coordinator will print and bound copies of ALL submittals for the field, if applicable.
• The FO Coordinator will print copies of any drawings as requested for the field.
• The FO Coordinator will assist the Director of Operations with any reports or documents requested.
• The FO Coordinator will attend weekly L10 meetings.

Position Requirements

• Must have solid communication skills both written and verbal.
• Must have own reliable transportation.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Must be capable with business software; Intermediate level skills in MS Excel – formulas, pivot tables computers, and office machines.
• Willing to work in a team environment, adapt to the changing needs of the organization, and provide support as workloads fluctuate
• Have the ability to demonstrate accuracy and thoroughness.
• Have the ability to monitor your own work to ensure quality.
• Have the ability to effectively present information to customers, clients, and other employees.
• Must have a High School diploma.
• Bilingual in Spanish would be a plus.

Benefits & Perks

• Major Medical Insurance
• Dental Insurance
• Vision Insurance
• Sickness Plan
• Short-Term Disability Insurance
• Critical Illness Insurance
• Accidental Death & Dismemberment (AD&D) Coverage
• Paid Holidays
• Paid Vacation
• 401(k) Retirement Plan

Physical Demands

The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some movement from area to area, transporting items such as a laptop computer, printers, servers, paper, books, and small parts; driving an automobile, etc.

Work Environment

While performing the primary duties of the job, the employee is regularly exposed to general office environment. Work outside normal business hours is required from time to time.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and are committed to providing equal employment opportunities to all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable federal, state, or local laws.

Drug-Free Workplace Statement

We are a Drug-Free Workplace. Employment may be contingent upon successful completion of a pre-employment drug screening and compliance with company drug and alcohol policies.