Field Operations Coordinator

Intex Electrical Contractors, Inc.; Forney (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Major Medical Insurance

Vision Insurance

Sickness Plan

Short-Term Disability Insurance

Critical Illness Insurance

Paid Holidays

Paid Vacation

401(k) Retirement Plan

Job summary

Intex Electrical Contractors, Inc. is seeking a Field Operations Coordinator in Texas to support field projects and operations.

This role manages temporary staff, payroll processes, and document control, ensuring accurate timesheets, pay rates, and updated drawings. The candidate will work with Bluebeam, Studio, Google Drive, and Rivet to keep job documentation current, coordinate with managers, and prepare submittals for field teams.

Qualifications

• Must have strong written and verbal communication.
• Must have own reliable transportation.
• Intermediate MS Excel skills (formulas, pivot tables).
• Able to work in a team and handle fluctuating workloads.
• Spanish bilingual a plus.

Responsibilities

• Manage temporary employees, timesheets, and pay updates.
• Investigate payroll discrepancies.
• Update weekly spreadsheets and email managers.
• Enter PTO in Exaktime.
• Update job site GIS data via Rivet.
• Provide weekly Rivet reports.
• Assist with document control and drawings on the server.
• Set up jobs in Bluebeam/Studio and ensure current drawings.
• Assist with as-built drawings and project closeouts.
• Support Panel schedules and engraved equipment labels.
• Ensure documents saved to customer portals.
• Prepare submittal copies for the field.
• Attend weekly L10 meetings.

Skills

Communication skills

Excel skills

Teamwork

Organization

Spanish (bilingual)

Education

High School diploma

Tools

Bluebeam

Studio/Google Drive

Rivet Software

Exaktime

Job description

The Field Operations Coordinator will assist with all related Manpower and Document control related to field projects and operations.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Field Operations Coordinator will manage temporary employees: adding temporary employees to Exaktime, receiving/verifying weekly timesheets, creating temporaryemployee weekly invoices, updating pay rates, and verifying holiday/vacation pay.
• Investigateand report on any payroll discrepancies.
  
• Update weekly manual loading spreadsheets; email to managers as requested through the Rivet Software for all departments, Construction, SPG and Design Build.
  
• Enter approved Paid Time Off requests in Exaktime for temporary employees.
• Update managers of new hires/terminations for job site geographic information, utilizing Rivet software.
  
• Provide weekly reports/charts from Rivet as requested.
  
• The FO Coordinator will assist the General Superintendent in preparing documents for Superintendent/ Foreman training and monthly meetings.
  
• The FO Coordinator will assist in keeping all job documents in good order, along with keeping drawing sets up to date on the server.
  
• The FO Coordinator will need to be fluent in Bluebeam, along with Studio/Google Drive to set up jobs and make sure the field team has the correct and most recent/accurate drawings on hand.
  
• The FO Coordinator will assist with compiling as built drawings at the end of each project and assist in closeouts.
• The FO Coordinator will assist the PC/PM on each project with developing the Panel schedules and Engraved equipment labels associated with each project.
  
• The FO Coordinator will ensure all documents are saved properly and align with the current set of project documents on the Customer shared site portals, including Drawings, ASI’s, PR’s, RFI’s etc..
• The FO Coordinator will print and bound copies of ALL submittals for the field, if applicable.
  
• The FO Coordinator will print copies of any drawings as requested for the field.
  
• The FO Coordinator will assist the Director of Operations with any reports or documents requested.
• The FO Coordinator will attend weekly L10 meetings.
  

POSITION REQUIREMENTS:

• Must have solid communication skills both written and verbal.
• Must have own reliable transportation.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Must be capable with business software; Intermediate level skills in MS Excel – formulas, pivot tables computers, and office machines.
• Willing to work in a team environment, adapt to the changing needs of the organization, and provide support as workloads fluctuate
• Have the ability to demonstrate accuracy and thoroughness.
• Have the ability to monitor your own work to ensure quality.
• Have the ability to effectively present information to customers, clients, and other employees.
• Must have a High School diploma.
• Bilingual in Spanish would be a plus.

BENEFITS & PERKS

• Major Medical Insurance
• Vision Insurance
• Sickness Plan
• Short-Term Disability Insurance
• Critical Illness Insurance
• Paid Holidays
• Paid Vacation
• 401(k) Retirement Plan

PHYSICAL DEMANDS :

The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some movement from area to area, transporting items such as a laptop computer, printers, servers, paper, books, and small parts; driving an automobile, etc.

WORK ENVIRONMENT :

While performing the primary duties of the job, the employee is regularly exposed to general office environment. Work outside normal business hours is required from time to time.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and are committed to providing equal employment opportunities to all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable federal, state, or local laws.

Drug-Free Workplace Statement

We are a Drug-Free Workplace. Employment may be contingent upon successful completion of a pre-employment drug screening and compliance with company drug and alcohol policies.

Accessibility: If you need an accommodation as part of the employment process please contact our Recruiter/Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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If you want to view the Pay Transparency Policy Statement, please click the link: English