Field Operations Coordinator

jrmconstructionmanagementllc; Costa Mesa (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

JRM Construction is seeking a Field Operations Coordinator to support operational execution of projects across the Florida region, ensuring data integrity and adherence to JRM standards from setup to closeout.

You will partner with senior leaders, manage Procore administration, oversee field documentation, material procurement, labor coordination, and project closeout, enabling efficient project execution.

Responsibilities

• Provide direct administrative and operational support to the Director of Field Operations
• Align field leadership with operational standards and project priorities
• Organize and document project kickoff meetings
• Review and approve new project entries for complete setup
• Own project setup and data integrity across the lifecycle
• Maintain project teams and changes in Project Creator
• Set up Day 2 and Maintenance job numbers
• Serve as Florida Procore Administrator and manage access
• Manage field compliance reports, logs, and documentation
• Coordinate field operations and procurement with vendors
• Oversee labor timesheets and payroll coordination
• Support project closeout and punch list processes

Job description

Company Overview

At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstanding quality and a positive client experience. Guided by integrity, teamwork, continuous improvement, and genuine care for our people, JRM provides an environment where employees can grow and help shape the company's long-term success.

Role Overview

The Field Operations Coordinator supports the operational execution of projects across the Florida region, ensuring consistency, accuracy, and efficiency across field and system processes.

Partnering closely with the Director of Field Operations, Director of Project Management, and project teams, this role is responsible for maintaining project data integrity, supporting field operations, and ensuring adherence to JRM's operational standards from project setup through closeout.

Key Responsibilities

• Field Operations Leadership Support
  • Provide direct administrative and operational support to the Director of Field Operations
  • Partner with field leadership to ensure alignment with operational standards and project execution priorities
  • Organize and document project kickoff meetings for upcoming projects
• Project Setup & Systems Management
  • Review and approve new project entries within JRM systems to ensure complete and accurate setup
  • Own project setup and data integrity within systems throughout the project lifecycle
  • Enter and maintain project team changes within Project Creator, as directed
  • Set up Day 2 and Maintenance job numbers as required
• Procore Administration
  • Serve as the Florida Procore Administrator
  • Set up new projects upon issuance of job numbers
  • Upload initial drawings and establish project teams
  • Maintain and update directory contacts, including subcontractors, vendors, clients, and design teams
  • Assign and manage appropriate permissions across all project stakeholders
  • Upload and manage project documentation as requested
  • Provide training and support to Project Managers and APMs on Procore
  • Distribute documentation retention forms for closed projects
• Field Compliance & Reporting
  • Review weekly superintendent compliance with JRM operational standards, including:
  • Daily logs
  • Subcontractor meeting minutes
  • Open and hot items lists
  • Look-ahead schedules
  • Dumpster tickets
  • OSR logs
  • Report deficiencies and trends to the Director of Field Operations and Director of Project Management
• Jobsite Operations & Procurement
  • Manage Florida jobsite material orders, including:
  • Receiving and confirming approvals
  • Placing orders with approved vendors (Colony, Amazon, United Rentals, etc.)
  • Verifying invoices against orders and coding for processing
  • Maintain jobsite inventory logs in coordination with Superintendents
  • Coordinate printing requests for project teams
  • Manage mini container scheduling and ticket tracking
• Labor & Payroll Coordination
  • Review and process JRM South in-house laborer timesheets
  • Coordinate scheduling of Pacesetter labor
  • Verify payroll hours are submitted for closed projects and restrict billing to closed job numbers unless approved
• Project Closeout & Coordination
  • Support project teams in driving project completion and issuance of punch list completion letters to clients
  • Monitor project closeout status and ensure required documentation is completed
  • Serve as backup for project controls functions, including material orders, during absences

What Success Looks Like

• Accurate and timely project setup and system management
• Strong field compliance and visibility into operational performance
• Seamless coordination between field teams, project teams, and leadership
• Proactive support that enables efficient project execution and closeout

All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

The salary range listed in job postings reflects the Company's good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

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