Field Operations Administrative Clerk - Construction

Pacific Gas and Electric Company; Hayward, Northern (CA, KY); Hybrid; USD 47,000 - 63,000; Full time

Job summary

Pacific Gas and Electric Company (PG&E) is seeking an Administrative Support professional to assist the Supervisor, Construction and field crews across the Electric Operations division. The role involves payroll processing, lodging coordination, and documentation duties, with potential for overtime during storms or emergencies.

The position requires flexibility to travel across the PG&E service territory and work in varying weather conditions, including extreme environments.

Qualifications

• Must possess a High School diploma or GED.
• Must be at least 18 years of age.
• Must possess a valid California Driver’s License by day 1 of employment.
• Ability to drive safely in all weather and road conditions.
• Ability to travel and transfer to a new headquarter upon request at any time; throughout the entire PG&E service territory with no guarantees as to how long you will be away from home.
• Must be able to lift and carry a minimum of 25-50 pounds.
• Ability to work extended hours, nights, weekends and holidays, and various work schedules.
• Must be able to wear company provided Personal Protective Equipment (PPE) as necessary.

Responsibilities

• Directly supports the Supervisor, Construction.
• Completes expense reports with supporting documentation; submits for approval and processing; handles lodging coordination.
• Reviews time cards for accuracy and inputs into the payroll system and submits for approval.
• Keeps daily contact with crew foreman for the time and calculates bus fare; distributes checks.
• Orders materials and office supplies; creates Purchase Orders; delivers materials to job sites in the field.
• Reviews department operations and purchasing invoices for accuracy and enters invoices for payment.
• Sorts and delivers interoffice mail.
• Performs order closure tasks.
• Generates and supplies construction crews with job packages.
• Files paperwork including employee bid sheets and employee files for the department.

Skills

Data Entry experience

Multi-tasking ability

Microsoft Outlook

Microsoft Excel

Microsoft Word

Ability to travel

Education

High School diploma or GED

Tools

SAP

Ariba

Concur

MS Outlook

Excel

Word

Job description

Pacific Gas and Electric Company (PG&E) is seeking an Administrative Support professional to assist the Supervisor, Construction and field crews across the Electric Operations division. The role involves payroll processing, lodging coordination, and documentation duties, with potential for overtime during storms or emergencies.

The position requires flexibility to travel across the PG&E service territory and work in varying weather conditions, including extreme environments.