Field Operations & Administration Specialist

Xcel Energy; White Bear Lake (MN); On-site; USD 31,000 - 43,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k) plan

Paid time off (PTO)

Holidays

Parental Leave

Job summary

Xcel Energy is seeking a Standard Operations position in Minnesota to support field operations and office administration. The role includes processing completed work orders, data entry, timekeeping reconciliation, expense reporting, customer service, and general office management.

Responsibilities cover field work closeouts, time and expense reporting, travel arrangements, data maintenance, and KPI reporting.

Qualifications

• High School diploma or GED with 3 years field related experience or Associate/Bachelor's with 1 year of relevant experience.
• Broad knowledge of department operations and policies.
• Proficient in Microsoft Office applications and work management database applications.

Responsibilities

• Field Work Support: Receive and complete job closeout of all work packets within various systems.
• Time and Expense Reporting: Understand procedures for timekeeping and expense reporting; conduct periodic reviews for accuracy.
• Office Management and Customer Service Support: Schedule meetings and travel, greet customers, and serve as on-site contact for contractors.
• Data Entry and Maintenance: Perform data entry, copying of drawings and forms, and support record management and KPI reporting.
• Compliance Auditing: Assist with audits and produce compliance reports.
• Safety Support: Track safety training, verify equipment safety, and manage safety supplies.
• Emergency Assistance: Provide assistance during emergency operations.

Skills

Data entry

Time reporting

Customer service

Office management

Education

High School diploma or GED

Associate or Bachelor's Degree with 1 year relevant experience

Tools

Microsoft Office

Work management databases

Job description

Xcel Energy is seeking a Standard Operations position in Minnesota to support field operations and office administration. The role includes processing completed work orders, data entry, timekeeping reconciliation, expense reporting, customer service, and general office management.

Responsibilities cover field work closeouts, time and expense reporting, travel arrangements, data maintenance, and KPI reporting.