Field Operations Admin & Data Coordinator

Jobtailor; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Indianapolis, IN seeks an organized administrative professional to provide clerical support and coordination across departments. The role involves preparing materials for meetings, managing calendars, travel, and procurement tasks within TRIMEDX systems.

The ideal candidate will have at least 3 years of office experience, strong communication skills, and be proficient with Microsoft Office to compile reports and maintain records.

Qualifications

• Minimum 3 years of office experience providing clerical and administrative support.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and manage priorities.

Responsibilities

• Provide clerical and administrative support for staff.
• Organize and develop information/materials for meetings, projects, presentations, and reports.
• Interact with and support all departmental infrastructure (HR, payroll, benefits, service operations, finance, IT).
• Manage travel arrangements and expenses.
• Place orders for indirect items in procurement system per TRIMEDX Supply Chain.
• Coordinate meetings, calendar management, prepare documents, take notes/minutes, send reminders, maintain files.
• Maintain documents (EOC Reports, QVR, org chart) and minutes.
• Schedule meetings and coordinate regional events.
• Establish and maintain record-keeping systems and processes.
• Compile data for routine and special reports using MS Office and databases.
• Compile daily, weekly, monthly reports.
• Act as a data resource and assist other departments as needed.
• Maintain RSQ data (PM Tech, Workorders, warranty, ROTA).
• Gather information for projects by contacting subject matter experts at TRIMEDX/hospital.
• Monitor compliance within Divisional/TRIMEDX projects and tasks.
• Coordinate and consolidate data collection requests from Regions or Systems.

Skills

Office experience

Data management

Microsoft Office

Time management

Communication

Multi-tasking

Organization

Team collaboration

Interpersonal skills

Verbal communication

Written communication

Job description

Jobtailor in Indianapolis, IN seeks an organized administrative professional to provide clerical support and coordination across departments. The role involves preparing materials for meetings, managing calendars, travel, and procurement tasks within TRIMEDX systems.

The ideal candidate will have at least 3 years of office experience, strong communication skills, and be proficient with Microsoft Office to compile reports and maintain records.