Field Office Manager – Multiple Projects

Saulsbury; Odessa (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Saulsbury Industries in Permian Basin / West Texas is seeking a diligent Field Clerk/Office Administrator to support field operations. You will manage records in Workday HR, process payroll in NOVAtime, and implement office procedures as directed by management.

Responsibilities include data entry for new hires, onboarding, document verification, timekeeping reconciliation, and assisting with safety orientation and site reports.

Qualifications

• 2+ years of experience in field clerk/office management in a construction environment.
• Proficient in Excel and Microsoft Office (Outlook, Word).
• Able to travel and report to different field offices within the Permian Basin.

Responsibilities

• Data entry in HR system for new hires, status changes, and separations.
• Assist employees with online onboarding, verify documents, E-verify, and deadlines.

Skills

Excel

Microsoft Office

Outlook

Communication

Problem-solving

Teamwork

Travel readiness

Job description

Take your next step with Saulsbury Industries!

Location: Permian Basin / West Texas

Type:Full Time - Multiple Projects

General Information/Job Summary

Provides administrative support for field operations. Primary duties include maintaining office records in Workday HR System, Payroll processing in NOVAtime and implementing office-based procedures and policies as directed by the management.

Responsibilities/Competencies

• Data entry in HR system to include, new hire processing, status changes and separations.


• Assist employees with online new hire process, verifying documents, E-verify, completeness of online onboarding and adhering to deadlines of submitting information into required databases.


• General office duties including scanning paperwork for all, reports, and drug testing, answering phones, filing and maintaining electronic documentation and correspondence., copying, and other duties as directed by project management.


• Obtain required authorization/approvals for various paperwork.


• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.


• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.


• Monitor job site radio communications, distribute messages to employees and management.


• Assist Project HSE site on-boarding including safety orientation.


• Assist Site Manager and Superintendents with weekly progress reports.


• Enter correct phase codes correctly and material recaps.


• Support Superintendent with equipment inventory, tracking, and coding.


• Ensure procurement of office supplies and consumable materials


• Assist Purchasing with paperwork, collecting, and matching delivery tickets, communicate with vendors, prepare for billing.


• Receive, sort and log all incoming deliveries; prepare all outbound deliveries.


• Provide maps and directions for visitors to the site, including subcontractors, new employees and delivery personnel.

Requirements

• 2+ years of experience in field clerk/office management in a construction environment


• Strong teamwork orientation, initiative, communication, problem-solving and leadership skills. Ability to work cross functionally with departments and team members.


• Ability to Travel and report to different field offices within the Permian Basin.


• Per Diem offered if primary residence is outside of 50 miles from location


• Detail oriented to organize and handle multiple project tasks.


• Exhibit a positive professional attitude, maintain confidentiality, and have a high-level of customer service skills for internal and external customers.


• Work closely with the corporate HR team regarding field employees. Effectively communicate policies and procedures.


• Willing to work in a construction environment and comply with all safety and Personal Protective Equipment requirements.


• Travel may be required depending on project location.


• Proficient in Excel and Microsoft Office, Outlook, Word


• Comply with the attendance requirements of the project.


• Authorized to work in the United States

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job, to include but not limited to:

• Frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.


• Occasionally required to stoop, kneel, or crouch.


• Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.


• Vision abilities include close vision, distance vision, peripheral vision, depth. perception, and ability to adjust focus.