Field Logistics & Business Services Lead

ASRC Talent Solutions; Alaska; On-site; USD 85,000 - 115,000; Full time

Job summary

ASRC Talent Solutions seeks a Field Logistics & Business Services Lead to coordinate personnel logistics, billeting, and site operations across multiple remote camps and exploration sites on the North Slope. You will serve as a central point of contact for project personnel and oversee travel, billeting, and transportation while ensuring compliance with policies.

The role requires 5+ years in travel/logistics for remote projects, strong MS Office and IT skills, and a degree or equivalent

Qualifications

• Bachelor's degree or 10 years of related experience.
• 5+ years in travel planning, billeting, and personnel transportation logistics.
• Minimum 3 years on-site experience supporting a remote project.
• ICS-100 and ICS-200 training/certifications.
• Advanced computer proficiency with Microsoft Office Suite, Outlook and Adobe Professional.
• Minimum typing speed of 60 words per minute.

Responsibilities

• Serve as the single point of contact for project personnel traveling to remote job sites.
• Coordinate all field travel including rotations, VIP travel, and coverage.
• Manage billeting and coordinate with Camp Managers and Dispatch services.
• Organize and dispatch ground transportation for ~1,000 personnel and visitors.
• Perform monthly financial reconciliations of travel costs and site invoices.
• Maintain confidential records (PII, EIR, I-9) and filing systems.
• Provide administrative support and IT-related assistance as needed.
• Coordinate with MERT for Medevac and incident response support.

Skills

Multitasking

Organization

Communication

Microsoft Office

Excel

IT skills

Typing speed

Education

Bachelor's degree or 10 years experience

Tools

Microsoft Office Suite

Outlook

Adobe Professional

PSTS (billeting PMS/LMS)

Job description

The Field Logistics & Business Services Lead serves as a central coordination point supporting multiple remote camps and exploration project sites on the North Slope. This position supports the client, contractors, and subcontractors by coordinating personnel logistics, administrative functions, and internal processes necessary for efficient site operations.

ESSENTIAL DUTIES

• Serve as the single point of contact for embedded and non-embedded project personnel and support staff traveling to remote job sites.


• Manage and coordinate all field travel, including rotational flights, visitor and temporary flights, VIP travel, vacations, and coverage.


• Serve as Billeting Manager and coordinate with Camp Managers, Shuttle Drivers, and Dispatch services to maintain accurate daily headcounts and manpower requirements.


• Assign and document billeting according to approved processes.


• Organize and dispatch daily ground transportation across multiple sites and schedules for approximately 1,000 project personnel and visitors.


• Manage contingency billeting and transportation resulting from foul weather, rig moves, road closures, and other operational disruptions, including 24/7 callouts and emergency situations as needed.


• Maintain the company's filing system and ensure electronic and hard-copy documents are properly filed.


• Manage Work Request Forms, invoicing, billing, and contract compliance as needed, including coordination of pre-planned personnel transportation and Dispatch services to reduce redundant transportation costs.


• Maintain accurate phone, email, and emergency contact lists for job site personnel.


• Perform monthly financial reconciliations by comparing Travel Manifest airline cost-tracking spreadsheets against site invoices for approval and payment.


• Coordinate and manage tests, training enrollments, itineraries, cost reports, and supporting reimbursement documentation.


• Handle and file confidential information with appropriate discretion, including PII, Employee Information Records (EIR), personal medical information, and I-9 documentation.


• Maintain adequate office supplies and place orders as necessary.


• Develop and maintain macro-enabled Microsoft Excel spreadsheets to address and manage field challenges; revise and distribute spreadsheets to field personnel as needed.


• Collect reports, submittals, forms, and logs from the field and route them to the appropriate office personnel for disposition.


• Provide administrative support to management and general staff as needed.


• Work with the Medical Emergency Response Team (MERT) and Logistics to coordinate and initiate emergency Medevac/helicopter transportation as needed.


• Provide on-site documentation and logistics support for the Incident Command System (ICS).


• Coordinate with the IT department regarding technical needs.


• Provide general assistance with Windows programs, computer updates, and IP phone systems.


• Participate in quarterly MERT training for Medevac callouts, including tabletop drills.


• Comply with Company and customer policies and procedures.


• Support the AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices across all projects, activities, and operations.


• Perform other duties as assigned.

REQUIRED EXPERIENCE

• Ability to multitask, maintain strong organization, and communicate information efficiently for proper processing.


• Strong attention to detail.


• Strong Microsoft Office, Excel, and IT skills.


• Bachelor's degree from an accredited college or institution, or 10 years of experience in a related field.


• 5+ years of experience in travel planning, billeting, and personnel transportation logistics.


• Minimum of 3 years of prior on-site experience supporting a remotely operated project.


• NiHMS ICS-100 and ICS-200.


• Advanced computer proficiency, including Power User-level proficiency with Microsoft Office Suite, Outlook, and Adobe Professional.


• Minimum typing speed of 60 words per minute.

PREFERRED EXPERIENCE

• Familiarity with PSTS or a similar billeting PMS/LMS platform.