Field Cost Administrator

Matrix Service Company; El Segundo (CA); On-site; USD 55,104 - 67,502; Full time

Benefits offered by this job

Healthcare benefits

401(k) with match

ESPP

Job summary

Matrix Service Company is seeking a Field Cost Administrator for an El Segundo, California project-based role. You will set up, update, and analyze project performance, using final estimates and standard cost codes, at the jobsite in El Segundo.

The role involves budgeting, tracking costs, managing change orders, RFIs, and ensuring accurate invoicing and reporting to the project team and client.

Qualifications

• Bachelor's degree in Business, Finance, Accounting, Construction Management, Engineering.
• 0-5+ years of Project Controls experience in construction/engineering.
• Proficiency in Word, Excel, PowerPoint and database apps.
• Advanced Excel skills preferred.
• Detail oriented with strong communication and travel willingness.

Responsibilities

• Set up and analyze project budgets using final estimates.
• Assign and review cost codes for labor, materials, and subs.
• Maintain budgets with transfers and change orders.
• Oversee change management and RFIs for EWOs.
• Track costs and forecast cash flow.
• Prepare cost reports for management.
• Assist invoicing and scheduled progress reports.
• Update project schedules with stakeholders.
• Process timesheets and support payroll.
• Coordinate procurements with suppliers.

Skills

Project controls

Budgeting

Cost accounting

Analytical thinking

Communication

Education

Bachelor's degree in Business, Finance, Accounting, Construction Management, Engineering

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Database applications

Job description

Job Summary

The Field Cost Administrator will be responsible for setting up, updating, and analyzing performance for assigned projects. This role is project-based with an initial assignment at our jobsite in El Segundo, California.

Essential Functions

• Actively supports the Company's commitment to safety and its "Core Values"
• Represents Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics"
• Develop detailed budgets for projects upon award, using the final as-sold estimate, utilizing the standard cost code structure.
• Review job costs to ensure correct cost codes are assigned to labor, materials, subcontractors, outside services, equipment, etc..
• Perform necessary budget maintenance, including budget transfers and change order budgets.
• Oversee the change management process by identifying work outside of the scope, tracking extra work, generating extra work order requests with input from operations, submit extra work order requests to the client, maintain status reports, provide updates to project management team and client, and verify all costs have been captured and invoiced.
• Submit Requests for Information (RFIs) through the change management system to facilitate clarification of Engineering Work Orders (EWOs), procedures, and project requirements. Coordinate project teams and clients to track responses, resolve questions, and ensure accurate implementation of scope and work directives.
• Perform labor productivity analysis utilizing earned value measurement tools.
• Accurately track, analyze, and forecast project costs using various tools.
• Generate, present, and review cost reports with operations management.
• Create, update, and analyze cash flow forecasts.
• Assist accounts receivable with project invoicing.
• Meet with project operations personnel to review and forecast labor activities.
• Prepare and submit monthly progress reports and exhibits to the project. management team and client for assigned projects.
• Perform other duties or responsibilities as required or assigned.
• Assist project team and client with updating and maintaining project schedules, ensuring accurate timeline tracking and supporting reliable forecasting. Collaborate with stakeholders to identify schedule changes, assess impacts, and communicate updates to help maintain project alignment and forecast accuracy.
• Perform administrative functions, including processing and verifying employee timesheets in both client and company systems. Ensure timely and accurate time entry, maintain compliance with reporting requirements, and support payroll and project cost tracking activities.
• Assist project teams with procuring materials and rental equipment by obtaining and evaluating vendor quotes, coordinating competitive bid requests, and submitting recommendations for approval. Collaborate with company procurement teams to process purchases, ensure timely delivery of resources, and support project schedules and operational requirements.

Qualifications

• Bachelor's degree in Business, Finance, Accounting, Construction Management, Engineering or another related field is preferred.
• 0-5+ years of Project Controls experience in construction / engineering environment
• Proficiency in the use of software applications including Microsoft Word, Excel, PowerPoint, and other database applications
• Advanced Excel skills preferred
• Should possess analytical skills and have knowledge of cost accounting and finance
• Must be detail oriented
• Must have good communication skills to interact with external and internal customers
• Must be willing to travel and work overtime as required
• Will be assigned to a job site for the duration of the project

Hiring range: $40.00 to $49.50 per hour

In addition, full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

Follow us at Matrix Service Company to view all of our open positions and for the latest news about our operating companies and our teams.

EEO/M/F/Disability/Vets Employer

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.