Cost Administration Coordinator

Matrix Service Company; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Matrix Service Company is seeking a Cost Administration Coordinator to monitor variance between actual and budgeted project costs and to enter and review job cost information in the database. This role supports local management with ad hoc reporting and performs general office administration as needed.

The position requires 3+ years in cost accounting or a related finance role, strong Excel and database skills, and excellent communication. Travel may be required; full-time benefits are included.

Qualifications

• 3+ years of related experience with basic understanding of cost accounting principles or a bachelor’s degree in accounting, finance, or related field.
• Proficient computer skills in Microsoft Excel, Outlook, and Word with knowledge of various database applications.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills, both written and verbal; ability to interact with individuals internally and externally at various organizational levels.

Responsibilities

• Monitor and analyze cost-to-date against budgets for projects.
• Enter and review job cost information in databases and spreadsheets.
• Prepare and submit progress reports to clients for assigned projects.
• Collaborate with Accounting Shared Services to ensure invoicing aligns with contracts.
• Create journal entries and assist in project forecasts and cash flow analyses.
• Upload documents to SharePoint and support ad hoc financial reporting.

Skills

Cost accounting

Excel

Communication skills

Organization

Attention to detail

Interpersonal skills

Education

Bachelor's degree in accounting or finance

Tools

SharePoint

Accounting software

Job description

Description

Job Summary

The Cost Administration Coordinator is responsible for monitoring variance between actual and budgeted costs for projects, accurately entering and reviewing job cost information into database, and ad hoc reporting as requested to assist local management in decision making or other financial initiatives. Also performs various office administration duties as needed.

Essential Functions

• Actively supports the Company's commitment to safety and its "Core Values."
• Represents the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics."
• Ensure projects establish in accounting system aligning with contractual requirements.
• Gather and consolidate WBS / Cost Code information and prepare file for upload.
• Review project month-end cost-to-date and other job cost reports for management.
• Works closely with Accounting Shared Services to review and confirm invoicing aligns with executed agreement.
• Assist in rate development for assigned proposal efforts.
• Enters change orders to project in database and spreadsheet applications; updates approved budget accordingly.
• Prepares and submits progress report to the client(s) for assigned project(s).
• Creates journal entries.
• Generates and analyzes cash flow schedules.
• Support supervision through the preparation, updating and maintenance of project forecasts, progress, change order logs, schedules as well as analysis and presentation of supporting data. Uploads documents to SharePoint in a timely manner.
• Performs other duties or responsibilities as required or assigned.

Qualifications

• 3+ years of related experience with basic understanding of cost accounting principles and procedures or a bachelor's degree in accounting, Finance, or related field. A mix of some college with experience will also be considered.
• Proficient computer skills in Microsoft Excel, Outlook, and Word with knowledge of various database applications.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills, both written and verbal; ability to interact with individuals internally and externally at various organizational levels.
• Ability to travel as required.

Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.